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About the Role

Join INVISION Architecture as a Marketing Coordinator to support marketing, business development, and pursuit efforts. You will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives. This role involves maintaining marketing information, supporting CRM and content management, and assisting with client events and business development activities.

Responsibilities

Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials.
Gather and organize project data, resumes, references, and supporting pursuit content.
Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements.
Support pursuit planning and business development efforts led by firm leadership.
Assist in preparing client presentations and interview materials.
Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications.
Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM.
Organize and maintain marketing content libraries, project visuals, and pursuit materials.
Assist with reporting and data quality initiatives to support marketing and business development efforts.
Develop and format written and visual materials for presentations and interviews.
Assist with project sheets, resumes, templates, and marketing collateral updates.
Support organization of photography, project imagery, and digital asset management.
Ensure all materials align with INVISION brand standards.
Support planning and coordination of conferences, sponsorships, client events, and community engagement activities.
Assist with event logistics, promotional materials, and branded collateral.
Support day-to-day marketing operations and administrative needs as assigned.

Requirements

2–5 years of experience in marketing, communications, business development, or professional services.
A/E/C industry experience preferred but not required.
High attention to detail with strong organizational and time management abilities.
Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite and Adobe InDesign required.
Experience with CRM platforms, databases, or information management systems preferred.
Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus.
Self-motivated, collaborative, and eager to learn and grow within a team environment.

Skills

Strong writing, editing, proofreading, and verbal communication skills.
Proficiency in Microsoft Office Suite
Proficiency in Adobe InDesign
Experience with CRM platforms
Experience with databases
Experience with information management systems
Familiarity with Unanet CRM
Familiarity with AirTable
Familiarity with OpenAsset

Location

Charleston, SC
Atlanta, GA
Asheville, NC
Charlotte, NC
Raleigh, NC
Rocky Mount, NC
Winston-Salem, NC
St. Thomas USVI

Work Type

Flexible work environment

Experience Level

2-5 years experience

Education Level

Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred

Salary/Compensations

Competitive salary

Benefits

Competitive benefits
Relocation assistance
Professional development and continuing education

About the Company

Under the INVISION brand as an HFW Companies network, Novus Architects and INVISION Architecture officially merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach.
This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.
Founded in 1992, Novus Architects has built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery.
With offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, Novus brings deep regional expertise and a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.
Founded in 1914, INVISION Architecture is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa.
With more than a century of experience, INVISION is known for delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.
Together, the combined organization strengthens INVISION’s national presence while expanding its footprint throughout the Southeast.
Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals while continuing to work with the trusted teams and relationships they know.
The merger also creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.
As part of the HFW companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions.
HFW’s growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.