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About the Role

The Administrative Practice Coordinator provides high-level administrative support to a designated practice area, managing administrative tasks, coordinating travel, supporting business development and marketing efforts, and executing complex projects. This role collaborates with partners and firm departments to ensure exceptional client service.

Responsibilities

Performs complex assignments under time-sensitive deadlines, including coordinating travel and managing calendaring.
Enters attorney time records, submits expense reports, and assists with vendor invoice processing.
Collaborates with Partners and Client Accounting to ensure accurate client billing.
Supports document management and records retention for administrative files.
Manages high-volume, multi-matter calendaring for practice group partners.
Maintains and monitors a high-volume partner inbox, flagging urgent items and compiling open-items lists.
Drafts and compiles weekly new matter reports and circulates suspense and client/matter numbers.
Flags and routes client billing communications to the billing team.
Prepares engagement letters and new matter memos for new clients and matters.
Assists with the new-business conflicts process.
Prepares materials for presentations, pitches, and conferences.
Supports Business Development efforts by entering activities, maintaining contact records, and assembling mailing lists.
Proactively tracks and reports Business Development meetings and activities.
Assists with Charitable Donation Requests.
Collaborates with the People Strategy team to draft and distribute information, coordinate meetings, and facilitate training.
Monitors docket and calendar notices and highlights matters of interest.
Coordinates sponsorship forms and conference participation for industry events.
Coordinates with Conference Services for internal and client meeting requests.
Receives and interacts with incoming clients and visitors.
Demonstrates effective interpersonal, written, and verbal communication skills.
Manages Firm resources responsibly.
Complies with Firm operations, policies, and procedures.
Maintains a reliable physical presence in the office four days a week.
Performs other related duties as assigned.

Requirements

Familiarity with complex litigation practice environment or similar skillset.
Ability to provide excellent customer service.
Demonstrates high-level of professionalism.
Ability to read, interpret, convey, and follow instructions.
Ability to synthesize information to prioritize and organize tasks.
Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint) and ability to learn new software.
Demonstrates effective interpersonal and communication skills, both verbally and in writing.
Maintains a calm and professional demeanor.
Demonstrates close attention to detail.
Ability to handle multiple projects and assignments with shifting responsibilities and deadlines.
Ability to handle sensitive matters and maintain confidentiality.
Ability to work well under pressure.
Ability to work well in a demanding and fast-paced environment.
Ability to work well independently as well as effectively within a team.
Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Skills

Outlook
Excel
PivotTables
Filters
Conditional Formatting
PowerPoint
InterAction

Location

New York

Work Type

Hybrid
Full-time

Experience Level

Minimum of two years of related experience in a law firm or professional services environment

Education Level

Bachelor's degree
Notary Public licensed in New York or able to obtain a commission within six months of joining the Firm

Salary/Compensations

$95,000 - $105,000

Benefits

Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.

About the Company

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world.
Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues.
We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.
Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created.
We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do.
We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success.
Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Equal Opportunity

Skadden is an Equal Opportunity Employer.
It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
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