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About the Role

This key administrative position in the Dean’s Office of the College of Science & Engineering (CoSE) facilitates student opportunities by coordinating scholarships, internships, alumni, donor, and special events. The role supports industry connections, provides administrative assistance, and aids in fundraising campaigns, requiring independent performance of substantive administrative and analytical work.

Responsibilities

Lead collegewide scholarship initiatives, including establishing timelines, deliverables, coordinating participants, and accountability for project outcomes.
Develop, modify, implement, and evaluate college scholarship policies and procedures.
Research and resolve complex scholarship issues involving multiple policies, procedures, and requirements.
Analyze scholarship utilization, award trends, eligibility requirements, donor restrictions, available funding, and program outcomes.
Coordinate oversight of 100+ scholarships awarded annually to CoSE students.
Maintain an up-to-date master list of all scholarships and awards, tracking their status and student recipients.
Organize meetings between key donors and student recipients.
Process scholarships in collaboration with University Advancement and Financial Aid.
Lead internship and student success initiatives, establishing timelines, deliverables, and coordinating participants.
Develop, modify, implement, and evaluate procedures related to CoSE student success and career preparation.
Research and resolve complex administrative issues related to internship opportunities.
Coordinate with college leadership and Department Chairs to organize industry visits and events for CoSE students.
Outreach to industry partners on job training and placement assistance for CoSE students.
Coordinate meetings between foundations, alumni, and other financial supporters of CoSE programs.
Facilitate connections to industry, including promotion of internship opportunities for CoSE students.
Assist with Alumni and networking events for CoSE students.
Organize and support events that create meaningful and strategic experiences between donors and students.
Collaborate with ARCS leadership to coordinate annual event, Meets & Greets and Assessment/Site visits.
Support the annual Student Project Showcase.
Coordinate Student Job Fair to create career internships and career pathways.
Arrange catering and set up room and refreshments for various college-wide events.
Provide key administrative and communication support to the Sierra Nevada Field Campus (SNFC) lead.
Manage course registrations for SNFC, including monitoring email, assisting visitors, and updating data.
Support course payments by processing forms and communicating with relevant departments.
Assist with donor-funded stipends for SNFC.

Requirements

A bachelor's degree and/or equivalent training and administrative work experience.
General knowledge and skills in the applicable administrative and/or program field.
Thorough knowledge of policies, procedures, practices, and outside regulations pertaining to the applicable program and/or administrative specialty.
Basic knowledge of and ability to apply fundamental concepts.
Working knowledge of operational and fiscal analysis and techniques.
Working knowledge of budget policies and procedures.
Ability to apply standard theories, principles, practices, and techniques to develop conclusions and make recommendations.
Skill in the research, development, and evaluation of policies and programs.
Expertise in investigating and analyzing problems with a broad administrative impact.
Ability to learn, interpret, and apply a wide variety of policies and procedures.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to compile, write, and present reports related to program or administrative specialty.
Ability to organize and plan work and projects, including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations.
Demonstrated ability to establish and maintain effective working relationships.
Ability to train others on new skills and procedures and provide lead work direction.
Must be able to provide proof of US Citizenship or authorization to work in the United States.
Successful completion of a background check is required.

Skills

Event planning
Scholarship administration
Internship facilitation
Donor relations
Administrative support
Communication
Data analysis
Policy development
Program evaluation
Budget management
Fiscal analysis
Report writing
Project management
Independent decision-making
Training
Lead work direction

Location

San Francisco, CA

Work Type

Full-Time
Onsite

Experience Level

Minimum five years of experience planning large scale events (Preferred)
Experience working in an educational setting (Preferred)
Experience working with students (Preferred)

Education Level

Bachelor's degree or equivalent training and administrative work experience

Salary/Compensations

$63,288.00 - $65,856.00 Annually

Benefits

Medical
Dental
Vision
Pension
401k
Healthcare Savings Account
Life Insurance
Disability Insurance
Vacation
Sick Leave
State Holidays
Fee Waiver program

About the Company

San Francisco State University is a public university in San Francisco, California.
The College of Science & Engineering (CoSE) is part of San Francisco State University.
The University is committed to attracting, motivating, and retaining its employees.

Equal Opportunity

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Reasonable accommodations will be provided for qualified applicants with disabilities.