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About the Role
The Associate Director, Project Management oversees 1-2 brands, leading PM teams, managing complex projects, and steering both strategic planning and seamless execution. This role calls for a leader with the vision, precision, and operational strength to elevate complex, integrated delivery.
Responsibilities
- Lead complex, cross‑agency initiatives across launch and mature brands.
- Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams.
- Guide PM team priorities and ensure clarity, delegation, and alignment across projects.
- Serve as a trusted client partner for scopes, budgets, timelines, and operational planning.
- Oversee workflows and recommend process improvements.
- Educate clients on agency processes, risk mitigation, and cross‑functional collaboration.
- Lead internal hot sheet, status, and kickoff meetings.
- Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment.
- Manage brand financials including estimates, forecasting, burn tracking, and reconciliation.
- Anticipate and mitigate risk through proactive planning and scenario modeling.
- Prepare executive financial and risk summaries.
- Partner with department heads to assess needs, resolve challenges, and optimize workflows.
- Monitor resourcing across brands and escalate gaps as needed.
- Drive operational efficiency by refining processes internally and externally.
- Mentor and grow PM talent across PM and Sr. PM levels.
- Serve as an escalation partner for PM and cross‑functional teams.
- Balance workloads and monitor utilization.
- Lead onboarding and training while contributing to department learning initiatives.
- Assess team capabilities and provide targeted coaching.
- Champion agency culture and PMO initiatives.
- Support new business through operational insights and planning.
- Integrate emerging technologies into workflows, including early AI‑enabled tools.
Requirements
- A seasoned PM with 6+ years of experience and 1–2 years in healthcare/pharma advertising, ready to lead teams and deliver high‑impact, integrated brand work.
- Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs.
- Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight.
- Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams.
- Familiarity with AI‑assisted workflows as the agency builds AI‑driven tools.
- Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow.
Location
- Remote
Work Type
- Remote
- Full-time
Experience Level
- Associate Director
- 6+ years of experience
- 1-2 years in healthcare/pharma advertising
Education Level
- Bachelors degree required
Salary/Compensations
- $120,000—$135,000 USD
Benefits
- Competitive compensation packages
- Outstanding company-paid medical and dental benefits
- 401(k) matching
- Tuition reimbursement
- Flexible time off (FTO)
About the Company
- In the journey of life, your career should make a difference.
- At Inizio Evoke, we come together—to do the best work, in the best possible place.
- We're all in.
- Because it's everyone's role to make health more human™.
- Our culture is inherently entrepreneurial.
- We aim to maintain an environment that is nurturing and inclusive—embracing the uniqueness of each individual.
Equal Opportunity
- We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.
- We are proud to be an equal opportunity workplace.