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About the Role
The firm seeks a Recruiting Coordinator to join our dynamic Lateral Recruiting Team. You will support attorney recruiting firmwide, with a special focus on our East Coast, London, and Brussels offices, serving as a key point of contact for candidates, hiring partners, and internal business teams. Core responsibilities include candidate screening, interview coordination across multiple time zones, and supporting our European hiring process. We're looking for someone who thrives both independently and as part of a team, adapts easily to shifting priorities, and is eager to grow.
Responsibilities
- Review candidate materials, including resumes, law school transcripts, GPA information, and writing samples or deal sheets, and introduce candidates to practice group leaders and hiring partners with all relevant information.
- Coordinate interview scheduling for East Coast offices (Boston, DC, New York, Wilmington), London, and Brussels, managing the complexity of multi-office scheduling across time zones.
- Ensure seamless candidate communication and experience throughout the interview process.
- Prepare initial drafts of European employment contracts, offer letters, and employment agreements, and confirm receipt of appropriate documents from candidates.
- Coordinate with London and Brussels office management on candidate logistics and hiring processes.
- Confirm London and Brussels benefits information with HR as needed and update templates to reflect any revisions.
- Support recruiting events, including logistics, invitations, and materials, for Patent Agent hiring.
- Maintain candidate tracking systems and produce recruiting reports.
- Partner with recruiters and the Onboarding Coordinator to ensure a smooth transition from interview to hire.
- Meet deadlines and make process efficiency recommendations as the subject matter expert on East Coast and European interview coordination.
- Ensure compliance with all processes and maintain a high level of confidentiality.
- Proactively identify process improvements and challenge the status quo to enhance the candidate experience.
- Maintain records in viRecruit and Workday, updating as needed.
Requirements
- Bachelor's degree is preferred.
- 2+ years of corporate recruiting experience in a law firm or professional services is strongly preferred.
- Experience or familiarity with European employment contracts, offer letters, transcript requirements, and other European-specific hiring procedures is a plus.
- Outstanding organizational, communication (written and verbal), and critical thinking skills.
- Knowledge of the attorney recruiting process and legal employment issues.
- The ability to set priorities, work independently, and handle a variety of duties effectively across multiple time zones and offices under time constraints.
- An understanding of unconscious bias and its effect on recruiting and hiring.
- Excellent interpersonal skills and the ability to work well with different levels of firm personnel and external candidates.
- Superior analytical, attention to detail, planning, and organizational skills.
- Highly motivated and creative with the ability to make sound business decisions.
- The ability to handle confidential and sensitive information with the appropriate discretion.
- Proficiency with MS Office and applicant tracking systems, preferably Workday and LawCruit/viRecruit.
Skills
- MS Office proficiency
- Applicant tracking systems proficiency
- Workday proficiency
- LawCruit/viRecruit proficiency
- Organizational skills
- Communication skills
- Critical thinking skills
- Interpersonal skills
- Analytical skills
- Attention to detail
- Planning skills
Location
- New York
- Washington, D.C.
- London
- Brussels
Work Type
- Hybrid
Experience Level
- 2+ years of corporate recruiting experience
Education Level
- Bachelor's degree preferred
Salary/Compensations
- New York: $29.83 - $40.36 per hour
- Washington, D.C.: $26.97 - $36.49 per hour
- May include overtime and a discretionary year-end merit bonus
Benefits
- Highly competitive salary and benefits package
About the Company
- Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.
- We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
- The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe.
- Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
Equal Opportunity
- Equal Opportunity Employer (EOE)