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About the Role
The Intellectual Property (IP) Services Assistant supports the firm’s IP practice by assisting with U.S. and international patent prosecution. This role involves reviewing daily dockets, handling correspondence, and preparing/e-filing documents with the USPTO and other agencies. The assistant works closely with attorneys, clients, and paralegals to ensure procedures are followed, deadlines are met, and records are accurately maintained, while exercising discretion and confidentiality. This position has an annual billable hour requirement of 750.
Responsibilities
- Prepare documents for USPTO patent filings.
- Draft routine reporting letters to clients and foreign associates.
- Create inventor formality documents for signature.
- Respond to client instructions and inquiries related to U.S., PCT, and foreign applications.
- Utilize electronic resources from the USPTO and other government agencies.
- Monitor and manage deadlines for the U.S. and foreign docket.
- Collaborate with the IP docket department to clear daily docket reports.
- Review client information for compliance with special instructions.
- Maintain spreadsheets for portfolio management.
- Develop and update worksheets to assist attorneys.
- Stay informed on rules, regulations, and procedures for domestic and international applications.
- Complete checklists, such as filing or Issue Fee checklists.
- Save documents and correspondence in iManage.
- Prioritize daily tasks and communicate if unable to meet deadlines.
- Provide back-up support to team members.
- Collaborate with the Paralegal and Attorney teams.
- Track and record client-billable time to meet billable requirement.
- Track and record non-billable time.
- Ensure adherence to policies and procedures.
Requirements
- Proficient in USPTO procedures and best practices.
- Familiarity with U.S. and international patent law, including PCT matters.
- Knowledgeable about Patent Center, the USPTO’s electronic filing and management system.
- Strong organizational and administrative skills.
- Proactive behavior with the ability to anticipate needs.
- Ability to work under pressure and maintain strong attention to detail.
- Ability to compose, proofread, and edit correspondence.
- Effective communication skills, both verbally and in writing.
- Ability to provide quality client service.
- Ability to understand specific clients’ needs.
- Ability to search various websites to locate information.
- Ability to manage and work independently in both hybrid and in-office settings.
- Ability to accept changing assignments and priorities.
- Proficient in Microsoft Office products (Excel, Outlook, PowerPoint, Word).
Skills
- USPTO procedures
- U.S. and international patent law
- PCT matters
- Patent Center
- Organizational skills
- Administrative skills
- Attention to detail
- Proofreading
- Editing
- Verbal communication
- Written communication
- Client service
- Microsoft Office Suite
Work Type
- Hybrid
- In-office
Experience Level
- Minimum of two (2) years of progressive patent prosecution experience.
Education Level
- Bachelor’s degree, or any combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
Salary/Compensations
- $50,000.00 - $85,000.00
About the Company
- Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
- Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
- Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.
Equal Opportunity
- Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.