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About the Role
We are seeking an experienced, organized, and proactive Executive Assistant to provide high-level administrative and operational support for our leadership team and growing US entity. In this role, you will be an integral part of our Business Services team, contributing to the overall success of the organization by ensuring seamless daily operations and providing dedicated support to senior leadership.
Responsibilities
- Own and proactively manage complex executive calendars across multiple time zones, prioritizing meetings, resolving scheduling conflicts, and preparing supporting materials.
- Plan and organize domestic and international travel arrangements, ensuring travel plans are efficient, cost-conscious, and adaptable to last-minute changes.
- Provide high-level administrative support to leadership by screening, prioritizing, and managing incoming inquiries, emails, and correspondence.
- Handle expense reports and reimbursements accurately, ensuring timely submission and compliance with company policies.
- Organize and coordinate team meetings, external visits, workshops, demos, conferences, and special events.
- Build and maintain strong relationships with external vendors, service providers, and partners to support operational needs.
- Assist in the coordination and execution of special projects and initiatives.
- Provide general administrative support to the Business Services team as needed.
Requirements
- Minimum of 5 years of professional experience as an Executive Assistant, preferably to senior management.
- Must be based in the Eastern or Central Time Zone.
- Trustworthy and reliable in handling sensitive, confidential information.
- Ability to work independently, anticipate needs, and solve problems proactively.
Skills
- Proficiency in using office software, including Google Workspace, Microsoft Office Suite and calendar management tools.
- Excellent written and verbal communication in English.
- Great attention to detail and accuracy, as well as special attention to meeting deadlines.
- Strong organizational and time-management skills with the ability to prioritize effectively.
- Adaptable to changing priorities and managing multiple tasks efficiently.
Location
- Eastern or Central Time Zone
Work Type
- Fully remote
- Flexible working hours
Experience Level
- 5+ years of professional experience
Education Level
- Bachelor's degree in business administration, communications, or a related field preferred.
Salary/Compensations
- Competitive base salary
- Stock options
Benefits
- 30 days PTO
- Health Insurance Plan, Vision and Dental
- 401K with a 5% employer match
About the Company
- NVision is innovating quantum technology with a unique approach - leveraging organic molecules to change lives for the better.
- Our platform spans from quantum signal enhancement that enables metabolic imaging today to quantum computing that could transform drug discovery tomorrow.
- Headquartered in Ulm, Germany, and backed by leading investors from the United States and Europe, we are now entering a phase of global commercialization and expansion.
- With our POLARIS product line, we are extending the capabilities of standard MRIs to enable real-time metabolic imaging, transforming how diseases are detected, understood, and treated.
- Our work sits at the intersection of physics, engineering, chemistry, and medicine - translating cutting-edge science into clinical reality.
- We collaborate with leading academic and clinical partners worldwide, including Memorial Sloan Kettering Cancer Center, MD Anderson Cancer Center, Technical University of Munich, and the University of Cambridge.
- At NVision, we believe transformative innovation happens when talented people from different disciplines work together toward a shared, meaningful goal.
- We are a global, multidisciplinary team of nearly 160 employees from more than 30 nationalities, driven by curiosity, rigor, and a commitment to solving complex challenges.
- Here, ideas are valued, ownership is real, and collaboration spans functions, disciplines, and borders.
- If you are motivated by impact, thrive in dynamic environments, and want to contribute to something fundamentally new, NVision offers the opportunity to grow while building technology that changes lives.
Equal Opportunity
- We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.