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About the Role

Macmillan is seeking a detail-oriented and technically skilled P2P Systems Administrator to support the optimization and maintenance of our Procure-to-Pay (P2P) technology ecosystem. In this role, you'll serve as a key technical resource for our Accounts Payable and Procurement teams, managing day-to-day system operations while enabling strategic business initiatives. This is an excellent opportunity for someone with systems administration experience who wants to make an immediate impact in an operations environment. You'll work at the intersection of technology and business, translating functional requirements into technical solutions while supporting three integrated platforms that are critical to our vendor management and payment processing.

Responsibilities

Serve as the primary administrator for our P2P technology stack, including Xflow, Concur, and Tipalti platforms
Manage user provisioning, role assignments, and approval authority hierarchies across all platforms, ensuring appropriate access controls and compliance with segregation of duties (SOD) requirements
Monitor system health, batch processes, and data synchronization between integrated platforms and our SAP core system
Troubleshoot system errors, workflow bottlenecks, and integration failures; serve as the first point of contact for escalations and coordinate with software vendors for technical support
Ensure compliance with company controls and policies by maintaining proper segregation of duties, access controls, and comprehensive audit logs across all P2P systems; support internal and external compliance audits
Support technical setup, configuration, and testing for new P2P software applications, module expansions, and platform upgrades
Assist with User Acceptance Testing (UAT) planning and execution, including test case development and regression testing
Partner with Central IT and Enterprise Architecture teams to ensure all implementations meet company security standards and data governance protocols
Create and maintain technical documentation, including system architecture diagrams, standard operating procedures (SOPs), and troubleshooting guides
Partner with Accounts Payable, Travel & Expense, and Procurement leadership to understand business requirements and recommend technical solutions
Support the standardization of master data across platforms, including vendor master maintenance, GL coding structures, and cost center alignment
Identify process inefficiencies and recommend system configuration enhancements to improve workflow automation and reduce manual intervention
Participate in continuous improvement initiatives that enhance system reliability, user experience, and operational efficiency

Requirements

Associate's degree or higher preferred
3-5 years of experience in finance systems administration, ERP support, or related technical operations role
Hands-on experience administering enterprise software platforms (ERP, procurement, expense management, or payment systems)
Strong problem-solving skills with ability to troubleshoot technical issues independently and escalate appropriately
Excellent written and verbal communication skills; ability to explain technical concepts to non-technical stakeholders
Demonstrated attention to detail and commitment to data accuracy and compliance
Proficiency with Windows and/or Linux operating systems
Ability to work with structured data, SQL databases, and system logs

Skills

SAP
workflow automation
business process management (BPM) software
Procure-to-Pay (P2P) systems
Ariba
Xflow
Concur
Tipalti
API integrations
data synchronization
SOD compliance
audit logging
RBAC (role-based access control)
User Acceptance Testing (UAT)
system implementations
accounts payable
procurement
finance operations

Location

New York, NY

Work Type

Remote

Experience Level

3-5 years

Education Level

Associate's degree or higher

Salary/Compensations

$60,000 - $70,000

About the Company

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Equal Opportunity

Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.