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About the Role
Gotham Greens is seeking a dynamic Accounts Payable Analyst to join the Finance team. This role will handle all facets of accounts payable for multiple company locations, focusing on invoice processing, vendor management, payment processing, and month-end close support. There is significant room for growth based on initiative and ownership.
Responsibilities
- Receive, review, and enter invoices in Oracle Fusion with correct GL coding and segments for all 12 greenhouses.
- Manage the shared AP mailbox, ensuring all invoices are captured, routed for approval, and entered on time.
- Route invoices to plant managers and department owners for approval and follow up on outstanding approvals.
- Confirm invoice pricing matches contracts, POs, and receipts where applicable, and flag duplicates or amount discrepancies.
- Build and maintain upload sheets for high-volume vendors to batch invoices into Oracle.
- Serve as the primary contact for vendor payment inquiries, past-due notices, and remittance requests.
- Request and reconcile vendor statements, resolving open items, missing invoices, and unapplied credits.
- Use Claude to build and run vendor statement reviews, comparing statements to Oracle to identify open items, missing invoices, and unapplied credits.
- Collect new vendor setup documents (W-9, credit and tax applications, remit-to details) and maintain vendor records in Oracle.
- Collect vendor ACH and wire details and verify any banking changes through known contacts before submitting for approval.
- Assist with check runs and prepare invoices for weekly check, ACH, and wire payments for Accounting Manager review.
- Send weekly remittance advice to vendors for all payments.
- Support month-end close by ensuring all received invoices are entered and accruals are identified before Final AP.
- Prepare AP aging and ad-hoc reports by collecting, analyzing, and summarizing account information and trends.
- Provide supporting documentation for the year-end audit, including payables samples.
- Maintain organized electronic records of invoices, vendor documents, and payment support.
- Follow internal controls, policies, and procedures in day-to-day work.
- Use AI and automation tools to speed up invoice processing and vendor follow-up.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in Accounting, Finance or a related business field.
- 3+ years of Accounts Payable experience, ideally in a multi-entity or multi-location environment.
- Experience with Oracle Fusion or a comparable ERP.
- Proficient in Excel, including lookups and pivot tables.
- Clear, professional communication with vendors and internal teams at all levels.
- Strong attention to detail, organization and record keeping.
- Able to manage multiple priorities and deadlines.
- Sound judgment handling confidential and sensitive information.
Skills
- Oracle Fusion
- ERP
- Excel
- Lookups
- Pivot Tables
- Communication
- Attention to Detail
- Organization
- Record Keeping
- Prioritization
- Deadline Management
- Judgment
- AI
- Automation Tools
Location
- Headquarters - New York, NY
Work Type
- Full Time
Experience Level
- 3+ years
Education Level
- Bachelor's degree in Accounting, Finance or a related business field
Salary/Compensations
- $50000.00 - $60000.00
About the Company
- Gotham Greens is on a mission to transform how and where fresh produce is grown.
- We are a pioneer in urban indoor agriculture and a leading fresh produce and food company.
- Through our national network of local high-tech farms, Gotham Greens delivers fresh, long-lasting and delicious leafy greens, herbs, salad dressings and pesto dips, all year round to retail, restaurant and foodservice customers.
- Founded in 2009, the company opened its first greenhouse in Brooklyn, N.Y., shortly thereafter.
- Today, Gotham Greens operates +1,500,000 square feet of high-tech greenhouse in 12 locations across nine U.S. states.
- Our team of 600+ full-time team members are hard-working, supportive and passionate about sustainable urban agriculture.
- We work to create an environment that is caring, fun and collaborative.
Equal Opportunity
- Gotham Greens is proud to be an Affirmative Action/Equal Opportunity Employer.
- We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.
- Applicant interest only; please no external recruiters.