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About the Role
This position entails administrative support of the Texas Regional Partner and members of the local team. The objective is to assist the team in advancing projects through the development and construction process, as well as, assist in receiving leasing requests and other administrative tasks for the office.
Responsibilities
- Greet office guests and prep/coordinate conference and training rooms.
- Receive phone calls and office inquiries and direct to appropriate team member or HQ.
- Aid in coordination and processing of plans, contracts, and related materials.
- Track projects as they move through the development review and approval process.
- Distribute and maintain records of all development paperwork and design materials, ensuring records are current.
- Input weekly invoices into Nexus Payables for processing and payment.
- Assist with the preparation and presentation of weekly status briefings to senior management.
- Organize and attend public forums, support event planning and attendance at sponsored events, some of which are after-hours.
- Coordinate with marketing on website updates, Costar management, and other marketing supplies.
- Keep the kitchen and office supplies stocked and organized.
- Oversee and coordinate IT/technical assistance and office equipment.
- Assist Regional Partner with expense reports and scheduling/preparing for project meetings.
- File, organize, and maintain project files (electronic and paper) ensuring they are continuously current.
- Provide administrative support for the Regional Partner.
- Support interdepartmental needs pertaining to construction plans, land development, and leasing.
- Receive calls, direct to appropriate staff, and track project inquiries.
Requirements
- Must possess strong oral and written communication skills.
- Must demonstrate the ability to work both within a team and independently on assigned tasks, including unsupervised work off-premises.
- Requires diplomacy and discretion due to the public nature of the development process.
- Must be able to operate basic office equipment such as a computer, scanner, copier, cellular telephone.
- Must possess a driver’s license.
- Regular attendance onsite is an essential function of the job.
Skills
- Proficient typist
- Proficient in Microsoft Excel
- Good organizational skills
Location
- Texas
Work Type
- Onsite
Experience Level
- Entry level
Education Level
- Bachelor of Science or Bachelor of Arts degree