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About the Role
The Administrative Assistant will provide comprehensive support to a team of senior-level professionals within the Institutional Client Solutions group, including two Senior Managing Directors. This role is crucial for ensuring the smooth operation of the team's daily activities and supporting special projects.
Responsibilities
- Manage complex calendars, schedule and prioritize internal and external meetings, and coordinate with other assistants.
- Serve as the primary point of contact and gatekeeper, handling calls and correspondence professionally.
- Coordinate conference room bookings, meeting logistics, and visitor registration.
- Arrange domestic and international travel, including flights, visas, ground transportation, hotels, and itineraries.
- Oversee corporate expense management, including tracking receipts, preparing reports, and ensuring timely reimbursements.
- Support special projects and ad hoc initiatives, including internal event planning and execution.
- Coordinate logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
- Prepare meeting agendas, take detailed notes, and distribute follow-ups and action items.
- Maintain and manage Excel tracking systems for projects, deadlines, and operational workflows.
- Assist in organizing and supporting firm culture and team engagement initiatives.
- Provide back-up administrative coverage for other senior professionals and team members as needed.
Requirements
- 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment.
- Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
- Experience using Salesforce or similar CRM systems.
- Exceptional organizational skills with strong attention to detail.
- Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines.
- Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
- Proven effectiveness in fast-paced environments.
- A high level of professionalism, discretion, and commitment to confidentiality.
- Excellent written and verbal communication skills.
- A self-starter with strong follow-through and accountability.
Skills
- Microsoft Office (PowerPoint, Excel, Outlook)
- Salesforce or similar CRM systems
- Concur (preferred)
- Excel for tracking systems
- Calendar management
- Travel coordination
- Expense management
- Note-taking
- Organizational skills
- Attention to detail
- Multitasking
- Prioritization
- Professionalism
- Discretion
- Confidentiality
- Written communication
- Verbal communication
- Follow-through
- Accountability
Location
- US
Work Type
- Full-time
Experience Level
- 5+ years
Salary/Compensations
- $70,000 - $130,000
Benefits
- Comprehensive health benefits (medical, dental, vision, FSA)
- Paid time off
- Life insurance
- 401(k) plan
- Discretionary bonuses
- Potential eligibility for equity and other incentive compensation
About the Company
- Blackstone is the world’s largest alternative asset manager.
- Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests.
- Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds.
Equal Opportunity
- Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws.
- This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.
- All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.