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About the Role

As a member of the Facilities team at PEAK6, you’ll have a big impact on the firm and the employee/guest experience by managing the day-to-day upkeep of our office space with a positive attitude and resourceful team. We pride ourselves on our relentless attention to detail and place an immense value on day-to-day management of our space and resources. This role is 5 days a week onsite in our New York office starting at 7am ET.

Responsibilities

• Manage facilities operations within an assigned subregion, ensuring consistency and quality.
• Supervise Facilities Specialists/Coordinators and vendor teams, providing direction and support.
• Manage the daily office upkeep to help curate an outstanding employee and guest experience.
• Manage kitchen, coffee, and snack programs – regularly researching new options and ensuring diverse, cost-effective options.
• Research cost and facilitate orders for groceries, coffee, paper products, office supplies and miscellaneous inventory.
• Take an active role in controlling expenses and inventory; treating company funds as our own.
• Track and manage subregional budgets, including monthly spend and forecast accuracy.
• Conduct cost analysis and benchmarking between vendors or sites.
• Serve as local escalation point for operational issues or emergencies.
• Partner with Workplace Manager on audits, inspections, and KPI reporting.
• Support Workplace initiatives such as sustainability, culture, and employee experience programs.
• Ensure equipment such as coffee machines, water dispensers, ice makers, refrigerators, microwaves, toasters, toaster ovens, kitchen tools, utensils, copiers, and A/V equipment are clean and maintained.
• Conduct daily inspections of all spaces to identify service issues or repairs required.
• Supplement nightly janitorial service with periodic clean ups throughout the day in high traffic areas.
• Handle reception duties and beginning/end of day tasks – handling guests, phone calls, mail and package service.
• Manage building visitor request system.
• Monitor the condition of conference rooms during the day, ensuring they are neat, clean, and properly stocked.
• Handle day-to-day issues with the building – report issues, coordinate work, and monitor progress of repairs to completion (HVAC, electrical, plumbing, carpentry, etc.).
• Build and maintain relationships with building staff; attend building meetings as needed.
• Monitor and assess vendor performance, ensuring services are delivered in accordance with contracts and standards.
• Maintain life safety policy and coordinate yearly fire drills and other applicable trainings.
• Work with HR to assist with the employee onboarding and termination processes.
• Establish and maintain compliance with office policies (guests, conference rooms, furniture in shared spaces, personal item storage, etc.).
• Maintain furniture inventory and storage rooms.
• Assist with maintenance and movement of fine art pieces throughout the office.
• Manage special event setups/breakdowns and execution, equipment requests, or room layouts as needed.
• Develop working knowledge of A/V equipment to help troubleshoot issues.
• Serve as point person for maintenance visits, office construction projects, site surveys, etc. as needed by Facilities Manager.
• Assist with tracking of facilities maintenance issues including lights out, repairs to premises, malfunctioning doors/locks, temperature inconsistencies, etc.
• Manage conference room bookings and ensure conference room schedules are kept.
• Run errands for co-founders as needed.

Requirements

• 3+ years office management experience required.
• Previous Facilities experience a plus.
• Ability to walk and/or stand for extended periods of time.
• Ability to lift and carry up to 30 pounds.
• Willingness to be hands-on and do whatever is required to get the job done.
• High degree of integrity in handling confidential information.
• Strong customer service skills with the ability to think quickly and creatively to solve problems.
• Strong communication skills across the entire organization.
• Ability to work well with limited supervision.
• Impeccable attention to detail and a high degree of accuracy.
• Flexibility to navigate ambiguity and adjust processes in a rapidly changing environment.
• Ability to be in our New York office daily.

Skills

• Facilities operations management
• Team supervision
• Vendor management
• Office upkeep
• Kitchen, coffee, and snack program management
• Inventory management
• Expense control
• Budget tracking and management
• Cost analysis
• Operational issue escalation
• Audit and KPI reporting
• Sustainability initiatives
• Culture programs
• Employee experience programs
• Equipment maintenance
• Building maintenance coordination
• Life safety policy management
• Employee onboarding/termination assistance
• Office policy compliance
• Furniture inventory management
• Special event support
• A/V equipment troubleshooting
• Maintenance visit coordination
• Conference room booking management
• Errand running

Location

• New York

Work Type

• Onsite
• Full-time

Experience Level

• 3+ years office management experience

Salary/Compensations

• $80,000-$100,000

Benefits

• Healthcare benefits (medical, dental and vision, EAP)
• Competitive PTO
• 401k match
• Parental leave
• HSA contribution match
• Paid subscription to the Calm app
• Generous external learning and tuition reimbursement benefits

About the Company

• PEAK6 is a leading investment firm, using technology to find a better way of doing things.
• The company’s first tech-based solution was developed in 1997 to optimize options trading, and over the past two decades, the same formula has been used across a range of industries, asset classes, and business stages to consistently deliver superior results.
• Today, PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses.
• PEAK6’s core brands include PEAK6 Capital Management, PEAK6 Strategic Capital, Apex Fintech Solutions, FOCUS, We Insure, Evil Geniuses, Poker Power, Zogo, and Bruce Markets.

Equal Opportunity

• PEAK6 is proud to be an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic.
• Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
• PEAK6 is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities.
• We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities.
• If you require reasonable accommodations to participate in the application or interview process, please contact our HR department at hr@peak6.com.
• We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.