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About the Role
The Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt Team, including some Mortgage Operations Administrative Support. This role is ideal for individuals seeking to advance their career in Administration and Executive Assistance.
Responsibilities
- Act as the administrative point person for RE Debt team members.
- Coordinate and manage travel arrangements for team members.
- Prepare and submit expense reports and corporate credit card reconciliations.
- Assist with planning and coordinating team events.
- Assist with coordination of internal and external calls/meetings across multiple calendars and time zones for Senior Level Executives and Team Members.
- Liaise with clients and coordinate in-person meeting logistics.
- Assist with team calendars for scheduling high-level Management Investment Committee Meetings.
- Assist with document execution and distribution.
- Create presentations using PowerPoint and other programs.
- Arrange desk assignments, guest passes, and instructions for visiting team members.
- Provide Workday assistance and stay updated with company technology.
- Liaise with the IT department as needed.
- Provide back-up assistance to the Executive Assistant.
- Perform other related duties as assigned.
- Manage and maintain mortgage documentation.
- Ensure accurate processing of mortgage-related transactions and invoice processing.
- Coordinate with internal teams and clients to ensure compliance with regulatory requirements and company policies.
- Submit and manage license renewals and declarations.
- Maintain accurate records of all mortgage transactions and client communications.
Requirements
- 1-3 years of corporate administrative experience, preferably including managing Senior level Executive and multiple Team calendars.
- Ability to effectively partner and liaise with all levels of the business.
- Develop and sustain cooperative working relationships with internal staff and external contacts.
- Adapt to different communication and working styles.
- Extremely proactive and work well in a collaborative environment.
- Ability to take guidance and move tasks forward independently.
- Ability to communicate effectively, both orally and written, with people at all levels of seniority.
- Strong work ethic.
- Ability to allocate time effectively, work under pressure, and manage tight deadlines.
- Ability to handle multiple demands and competing priorities.
- Adapt to new ideas and constant changes.
- Strong numerical skills.
- Detail-oriented with a keen focus on producing accurate and high-caliber work.
- Candidates must be legally authorized to work in Canada.
- QuadReal does not provide work permit sponsorship for this role.
Skills
- Demonstrated administration and organizational skills.
- Strong presentation skills.
- Proficient software and business-tool capabilities.
- Proficient communication skills.
- Strong attention to detail.
- Ability to organize, prioritize, and manage timelines and deadlines.
- Adept in managing time.
- Intermediate skills in Microsoft Word, Excel and PowerPoint.
- Proficiency in spelling, punctuation, and grammar.
Location
- Vancouver, British Columbia
Work Type
- Full-time
Experience Level
- 1-3 years
Salary/Compensations
- $60,000-$70,000
Benefits
- Performance-based incentive plan
- Comprehensive health & dental benefits
- Pension plan
- Paid time off
About the Company
- QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia.
- Assets under management are $98.5 billion.
- QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets.
- QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
- QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves.
- QuadReal: Excellence lives here.
Equal Opportunity
- We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community.
- Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
- We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
- QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format.