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About the Role
Hamilton Lane is seeking a highly organised and detail-oriented Recruiting Coordinator to support the full recruiting lifecycle for roles across its EMEA and APAC offices. This role will ensure an outstanding candidate experience and support an efficient recruiting process, while also providing general HR administration support.
Responsibilities
- Schedule interviews and manage complex calendars across multiple time zones.
- Manage the recruiting inbox, serving as the primary point of contact for candidates.
- Provide onsite support for interviews and candidate visits.
- Set up online meeting invites on Zoom and Teams.
- Schedule interview debriefs for hiring teams and recruiters.
- Administer case studies, Excel tests, and other assessments.
- Oversee background screening processes.
- Complete administrative tasks within the HRIS Workday and other recruiting systems.
- Maintain accurate, organised, and confidential candidate and recruiting records.
- Assist with the preparation of offer letters, employment contracts, and other pre-employment documentation.
- Partner with HR Operations to ensure the smooth onboarding of new hires.
- Support early talent programmes.
- Identify opportunities to improve recruiting processes and contribute to their implementation.
- Provide general HR administration support to the London HR team.
- Assist with drafting and updating HR policies, procedures, and related materials.
- Coordinate with other HR teams to process administrative updates and inputs.
- Serve as a reliable backup for HR team members during periods of leave or absence.
- Support with offboarding of employees, including exit logistics and documentation.
- Assist with ad hoc HR, recruiting, and people-related projects and other duties as assigned.
Requirements
- Bachelor’s degree or equivalent professional experience.
- At least two years of experience in recruitment coordination, diary management, HR administration, or a similar role.
- Experience within the financial services industry would be a plus but is not essential.
- Strong organisational and time-management skills, with the ability to manage competing priorities.
- Excellent attention to detail and a proactive, solutions-focused approach.
- Strong written and verbal communication skills.
- Ability to work effectively in a dynamic, team-oriented, and fast-paced environment.
- Comfortable working to deadlines and handling confidential and sensitive information with discretion.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Experience using an HRIS, ATS, or other people-related systems; willingness to learn new platforms quickly.
Skills
- Recruitment coordination
- Diary management
- HR administration
- Microsoft Office (Outlook, Word, Excel)
- HRIS
- ATS
- Calendar management
- Candidate communication
- Onboarding
- Offboarding
- HR policies and procedures
- Project support
Location
- London
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Education Level
- Bachelor's degree
Benefits
- Healthcare coverage
- Mental health resources
- Health & fitness reimbursement program
- Wellness Rewards Program
- Tuition and certification reimbursement programs
- Continual education and development trainings
- Paid time off to volunteer
- Compensation for referring qualified candidates
- Adoption reimbursement program
- Paid time off for new parents and newlyweds
- Travel support for nursing parents
- Contributions to retirement programs
- Employee stock purchasing plan
About the Company
- Hamilton Lane is a global leader in private markets, providing innovative solutions to institutional and private wealth investors worldwide.
- They specialize in flexibility and full-spectrum access.
- The company employs approximately 800 professionals in offices across North America, Europe, Asia Pacific, and the Middle East.
- As of December 31, 2025, they have $1.0 trillion in assets under management and supervision.
Equal Opportunity
- Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.
- As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.