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About the Role
This role provides essential day-to-day administrative support to the Tokyo office and business teams, coordinating travel, scheduling meetings, and assisting with various office operations to ensure smooth functioning.
Responsibilities
- Provide day-to-day administrative support to the Tokyo office and business teams.
- Coordinate domestic and international travel arrangements in accordance with Bank policies.
- Schedule meetings, conference calls, client visits, and internal events.
- Assist with calendar management and meeting logistics for designated stakeholders.
- Prepare meeting materials, presentation decks, and supporting documentation as required.
- Process expense claims and support invoice administration in accordance with internal policies.
- Assist with office procurement activities, vendor coordination, and facilities-related requests.
- Maintain filing systems, records, and administrative documentation to ensure accuracy and accessibility.
- Support the coordination and execution of internal projects, team initiatives, and office activities.
- Liaise with colleagues across Japan, Singapore, and other regional offices to facilitate administrative activities.
- Provide Japanese-language support for internal communications and administrative activities where required.
- Refer complex client, operational, or business-related matters to the appropriate stakeholders as required.
Requirements
- Experience in office administration, business support, or a similar role.
- Ability to communicate effectively in both Japanese and English with local and regional colleagues.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience supporting client communications, operational processes, or business administration activities.
- Ability to coordinate multiple activities involving internal stakeholders and external clients.
- Strong attention to detail when handling client information, documentation, and reporting.
- Highly organized, detail-oriented, and reliable.
- Experience supporting an international or multinational organization is strongly preferred.
- No prior banking or financial services experience required.
Skills
- Japanese language proficiency
- English language proficiency
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Location
- Tokyo, Japan
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Benefits
- Health and well-being benefits
- Medical coverage
- Paid time off
- Career development programs
- Reward and recognition programs
- Online learning platform
- Mentoring programs
About the Company
- TD Securities is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores.
- We strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world.
- More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience.
- TD is deeply committed to being a leader in client experience.
- We believe that all colleagues, no matter where they work, are client facing.
- Together, we are reimagining what banking can be for our clients, colleagues and communities.
Equal Opportunity
- We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals.
- Here at TD, we hire and develop the best.