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About the Role
Sales & Trading has a requirement for a Team Assistant in a busy and demanding environment to assist a senior global team based in the London office. Morgan Stanley will provide you a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.
Responsibilities
- Act as the first point of contact for teams, handling client and inter-departmental requests efficiently and politely.
- Manage extensive diaries, arranging meetings, conference calls, and interviews, while proactively handling changing schedules and prioritizing tasks.
- Organize complex travel itineraries, demonstrating knowledge of various travel networks.
- Arrange visas.
- Coordinate room bookings and catering for internal and external events.
- Provide extensive phone coverage using Dealerboard & Cisco phones, and cover for other assistants.
- Organize conference calls and video conferences for the entire team.
- Prepare and process complex expense reports accurately and on time, adhering to Firm and Sales & Trading policy, and resolving related issues.
- Prepare and process complex invoices to meet payment deadlines, and resolve related issues.
- Maintain accurate client information in databases and spreadsheets.
- Prepare presentation materials and documentation using intermediate to advanced Word, Excel, and PowerPoint skills.
- Maintain confidentiality in all aspects of the workload.
- Be flexible with working hours, as core hours are 8 AM - 5:30 PM but can change.
Requirements
- Excellent understanding of urgency.
- Ability to work quickly and accurately under pressure in a trading floor environment.
- Ability to work independently.
- Ability to learn new systems quickly.
- Ability to organize and prioritize complicated travel.
- Excellent attention to detail.
Skills
- Strong work ethic.
- Strong organizational skills.
- Adaptive communication style.
- Intermediate to advanced Word, Excel, and PowerPoint skills.
Location
- London
Work Type
- Full-time
Experience Level
- Not specified
Education Level
- Not specified
Salary/Compensations
- Not specified
Benefits
- Supportive and vibrant multinational environment.
- Opportunity to work alongside the best and the brightest.
- Environment where employees are supported and empowered.
- Attractive and comprehensive employee benefits and perks.
- Opportunity for career advancement and mobility.
About the Company
- Morgan Stanley is a leading global financial services firm providing investment banking, securities, investment management, and wealth management services.
- The firm's success relies on the talent and passion of its people, who share values of integrity, excellence, and strong team ethic.
- Morgan Stanley offers a superior foundation for professional career building, learning, achievement, and growth.
- A philosophy balancing personal lifestyles, perspectives, and needs is an important part of the company culture.
- The company works with global institutions, cutting-edge hedge funds, and industry innovators, providing sales, trading, and market-making services.
- Morgan Stanley raises, manages, and allocates capital for clients, helping them reach their goals.
- The company has a 90-year history of differentiated service.
- Morgan Stanley's values include putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back.
- These values guide daily decisions to benefit clients, communities, and employees.
- Morgan Stanley has over 80,000 employees in 1,200 offices across 42 countries.
- Teams are described as relentless collaborators and creative thinkers, fueled by diverse backgrounds and experiences.
- The company supports employees and their families through comprehensive benefits and perks.
- There are ample opportunities for internal movement within the business for passionate and gritty employees.
Equal Opportunity
- Morgan Stanley is an equal opportunities employer.
- The firm works to provide a supportive and inclusive environment where all individuals can maximize their full potential.
- The skilled and creative workforce is comprised of individuals from diverse global communities, reflecting a variety of backgrounds, talents, perspectives, and experiences.
- A strong commitment to a culture of inclusion is evident through constant focus on recruiting, developing, and advancing individuals based on their skills and talents.
- Morgan Stanley is committed to building and maintaining a workforce that is diverse in experience and background.
- Recruiting efforts reflect a strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
- The workforce reflects a broad cross-section of the global communities in which the company operates, bringing a variety of backgrounds, talents, perspectives, and experiences.