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About the Role
The Project Officer is responsible for coordinating the secretariat functions of Shared Decision-Making Forums established under Closing the Gap Priority Reform 4. The role supports effective governance, planning, and implementation activities while fostering strong relationships with both internal government stakeholders and external Aboriginal partners.
Responsibilities
- Provide secretariat support for Shared Decision-Making Forums, including coordinating meetings, preparing agendas and papers, recording minutes, and maintaining action registers.
- Support the planning and delivery of activities associated with Shared Decision-Making Forums and related Closing the Gap initiatives.
- Liaise with internal government stakeholders, Aboriginal organisations, and other external stakeholders to coordinate meetings, gather information, and support project activities.
- Assist in the preparation of briefing notes, correspondence, presentations, reports, governance papers, and other project documentation.
- Maintain project plans, schedules, risk and issue logs, and other project management artefacts to support delivery and reporting requirements.
- Support procurement processes by preparing documentation, coordinating procurement activities, maintaining records, and assisting with contract administration.
- Maintain accurate records and information management systems, including document repositories, contact lists, and project files.
- Undertake research, analysis, and administrative tasks to support policy, project, and implementation activities.
- Contribute to the effective delivery of program objectives by providing high-quality coordination, administrative, and project support across multiple workstreams.
Requirements
- Experience working with Aboriginal communities, organisations, or stakeholders, and an understanding of the importance of strong relationships and respectful engagement.
- Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
- A proactive and self-motivated approach, with the ability to work independently and take ownership of tasks.
- Well-developed communication and stakeholder engagement skills.
- Experience supporting or coordinating projects, including tracking actions, maintaining documentation, and monitoring progress.
- Strong attention to detail and the ability to produce accurate and high-quality work.
- A collaborative mindset and a willingness to contribute to a supportive and motivated team environment.
- An interest in project management, governance, and delivering initiatives that contribute to meaningful outcomes.
- Ability to coordinate multiple activities, build relationships with stakeholders, and be part of a team focused on delivering tangible change.
Skills
- Project management
- Governance
- Stakeholder engagement
- Communication
- Organisational skills
- Time management
- Attention to detail
- Record keeping
- Information management
Location
- NSW
Work Type
- Hybrid
- Temporary
Experience Level
- Clerk Grade 07/08
Salary/Compensations
- $116,981 base plus superannuation
Benefits
- Temporary clerk grade 7/8 opportunity – until 30 June 2028.
- Genuinely hybrid working arrangements – two days per week on site.
- State of the art offices.
- Wellbeing programs and resources available.
- Excellent career development and learning development opportunities.
About the Company
- Between 2025-28 the Department of Customer Service (DCS) will work in partnership with Aboriginal Affairs (AANSW) and the NSW Coalition of Aboriginal Peak Organisations (NSW CAPO) to deliver the Closing the Gap (CtG) Priority Reform 4 (PR4) implementation actions and Aboriginal Data Sovereignty and Governance (ADS&G) reform development work program (PR4 Program).
- DCS will work with all NSW government agencies on key implementation actions on behalf of the partnership, to improve shared access to and shared decision-making regarding NSW Government-held data for Aboriginal communities.
- A career at the Department of Customer Service (DCS) gives you the opportunity to help improve government services and be part of reform that benefits people across NSW.
- We are focused on delivering excellent customer service, digital transformation, and regulatory reform.
- Come join us and influence the future of our great state.
Equal Opportunity
- Belong in our diverse and inclusive workplace
- The strength of our workforce lies in its diversity and embracing difference, while the key to our success is leveraging the contributions of employees with different backgrounds and perspectives.
- We provide adjustments to the recruitment process for candidates, including individuals with disability.