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About the Role
We are seeking a Senior Grants Officer, Systems & Data to manage grants and administer the Foundation’s grants management system (GMS). This role involves independent judgment in grant review, owning systems, data quality, and reporting, with approximately 40% dedicated to hands-on grants management and 60% to GMS administration.
Responsibilities
- Serve as the Foundation’s primary GMS administrator and internal expert.
- Partner with the Head of Grant Operations and implementation consultant to support GMS implementation, and manage ongoing system administration and improvements.
- Independently conduct and document grant due diligence and compliance reviews, identify material risks, and develop recommendations.
- Coordinate further review and help establish grant terms and proportionate reporting expectations.
- Manage an assigned grant portfolio through the full lifecycle, coordinating agreements, payment requests, amendments, renewals, and closeout.
- Track grant conditions, review grantee reports, and maintain complete records.
- Maintain reliable grant data, develop reports and dashboards, and work with Finance to reconcile grant and payment records.
- Translate colleagues’ reporting needs into practical system fields and workflows.
- Develop and maintain practical GMS guidance and documentation, and train and support colleagues in using the system effectively.
- Lead or support grant operations projects and process improvements, providing coverage across the team as priorities and workloads evolve.
Requirements
- Hands-on experience administering a grants management system, including configuring workflows, supporting users, and developing reports.
- 6+ years of relevant experience in grants management, grant operations, or related fields.
- Independently managing grants through the full lifecycle—from due diligence and compliance review to agreements and post-award administration.
- Experience administering international grants is also helpful.
- Sound grantmaking judgment and working knowledge of grant compliance.
- Ability to identify material risks and recognize when specialist review is needed.
- Strong spreadsheet and data analysis skills, including reconciling records, checking accuracy, and developing useful reports and dashboards.
- Ability to translate grantmaking needs into practical system requirements, troubleshoot issues, and manage projects through completion.
- Clear communication, strong organization, and reliable follow-through.
- Comfortable collaborating across teams, handling sensitive information, and adapting as priorities evolve.
- Experience supporting GMS implementation, data migration, or consultant handover is preferred.
- Experience with workflow automation or responsible applications of AI is preferred.
Skills
- Grants management system administration
- Workflow configuration
- User support
- Report development
- Grant due diligence
- Compliance review
- Risk identification
- Grant lifecycle management
- Data analysis
- Spreadsheet skills
- Report and dashboard development
- System requirements translation
- Project management
- Communication
- Organization
- Collaboration
- Adaptability
- Workflow automation
- Responsible AI applications
Experience Level
- Senior
Salary/Compensations
- $185,000 to $205,000 USD
About the Company
- AI is already changing how people work, learn, and access care, with the potential to unlock extraordinary benefits across various sectors.
- The Foundation aims to enable the use of AI to find solutions to humanity’s hardest problems, transform human capabilities, and deliver real benefits.
- The Foundation is also focused on preparing for and addressing the challenges presented by advanced AI models.
- Over the next year, the Foundation expects to invest at least $1 billion across life sciences and curing diseases, jobs and economic impact, AI resilience, and community programs.
- This includes early investments toward a previously announced $25 billion commitment to curing diseases and AI resilience.
Equal Opportunity
- We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.