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About the Role
American Operator is seeking its first Portfolio Accounting Manager to establish and manage daily accounting operations, act as a financial advisor to operator-CEOs, and eventually lead a team. This role is crucial for shaping the accounting function, systems, processes, and team from the ground up, requiring a candidate who excels at building, balances hands-on accounting with strategic conversations, and thrives in a dynamic environment. The position reports to the VP, Accounting and Corporate Controller.
Responsibilities
- Own the monthly close for portfolio companies, including journal entries, reconciliations, accruals, flux reviews, and portfolio-level reporting.
- Develop a standardized close calendar, prepare balance sheet reconciliations, and write clear P&L flux analyses to deliver accurate, timely, and well-supported financial statements.
- Create the pre- and post-acquisition accounting integration playbook, including supporting QoE analysis, cash-to-accrual conversions, and PPAs; opening operating bank accounts; bringing opening balance sheets into American Operator’s ERP; and transitioning newly acquired businesses onto our accounting processes and technology.
- Design and document operating company internal controls, including approvals, segregation of duties, cash and banking controls, and vendor setup.
- Utilize technology and automation to maintain a lean team and accelerate the close process.
- Hire, onboard, train, and manage Portfolio Accountants, including assigning workloads, reviewing work, and supporting professional development.
- Own the quality and timeliness of the close across operating entities, targeting completion within five business days.
- Meet regularly with operator-CEOs to explain monthly results and performance drivers.
- Partner with the Portfolio Growth team on operating KPIs, budgets, and performance reviews.
- Support the Controller with audit, tax, treasury, and payroll needs by delivering clean, well-documented operating company financials and supporting schedules.
- Continuously improve the accounting playbook as American Operator acquires businesses across new industries.
Requirements
- Bachelor’s degree in Accounting or Finance.
- 8+ years of progressive accounting experience, including ownership of day-to-day operational accounting and month-end close processes across multiple subsidiaries.
- 3+ years of experience managing accountants, including assigning work, reviewing reconciliations, and developing team members.
- Demonstrated experience building accounting processes from scratch and/or significantly modernizing existing processes, with a focus on efficiency and appropriate controls.
- Experience integrating acquired companies, including opening balance sheets, post-close cleanup, and working across a variety of data sources and technologies.
- A hands-on, “can-do” approach and willingness to operate as part of a lean initial team.
- Working knowledge of accounting matters common to small operating businesses.
- Ability to explain P&L statements, balance sheets, cash flow, and aging reports to individuals without a financial background.
- A passion for providing financial expertise to small businesses and supporting their growth.
- Ability to work effectively in an ambiguous, build-oriented environment where systems, team, and playbook are still developing.
- A strong belief in the importance of small businesses and an interest in helping them remain locally owned.
Skills
- Accounting
- Finance
- Month-end close processes
- Balance sheet reconciliations
- P&L flux analyses
- Acquisition integration
- QoE analysis
- Cash-to-accrual conversions
- Purchase price allocations (PPAs)
- Internal controls design and documentation
- Technology and automation utilization (bank rules, AP automation, expense management, close software, AI tools)
- Team management
- Financial statement explanation
- KPI analysis
- Budgeting
- Performance reviews
- Audit support
- Tax support
- Treasury support
- Payroll support
- ERP systems
- QuickBooks Online
- Ramp
- HubSpot
- Gusto
- Housecall Pro
- ServiceTitan
Location
- Austin
- New York City
- Remote
Work Type
- Onsite (Austin, NYC)
- Remote (outside Austin, NYC)
- Hybrid
Experience Level
- 8+ years of progressive accounting experience
- 3+ years of management experience
Education Level
- Bachelor's degree in Accounting or Finance
- Active CPA license (preferred)
Salary/Compensations
- $130K - $200K
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Company-matched 401(k)
- Unlimited PTO
- Paid holidays
- Paid parental leave
About the Company
- American Operator believes in protecting the American Dream by supporting small businesses, the backbone of communities.
- The team comprises operators, builders, investors, and problem-solvers from diverse backgrounds.
- The company's mission is to preserve the legacy of America’s small businesses and create pathways to meaningful ownership.
- They partner with operators to lead and grow existing companies, aiming to strengthen communities by preserving local employers and creating wealth opportunities.
- The work is driven by the goal of ensuring generational businesses thrive and talented operators succeed.
- Success is measured by deals closed, businesses grown, and the positive impact on companies, people, and towns.