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About the Role
David Zwirner seeks a full-time Assistant to work alongside one of the gallery's Managing Directors in the Sales Department. The Assistant will fulfill administrative duties and liaise with curators, artists, and clients for the Managing Director. This role requires superior writing skills, time management abilities, deadline adherence, and a thorough working knowledge of contemporary art. Discretion and poise are essential due to significant contact with artists, estates, foundations, clients, and art industry professionals.
Responsibilities
- Direct line to sales regarding inventory, acquisitions, valuations, and sales strategy.
- Sales support, including assisting with valuations and preparing for weekly secondary market meetings.
- Monitor gallery artists’ works at auction; liaise with auction houses for setting up telephone bids, cataloging, research, copyright, and other general inquiries.
- Inventory dispersal for international gallery locations and art fairs.
- Assist with collection management and outgoing loans.
- Assist with the varying stages of purchases and sales.
- Handle projects and tasks as requested.
- Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
- Daily management of the Managing Director's agendas, to-do lists, meeting preparation, and expenses.
- Prepare travel arrangements, itineraries, appointments, and expenses.
- Liaise frequently with multiple departments within the gallery to oversee projects such as exhibition and art fair booth models, gallery exhibition checklists, online viewing rooms, sales previews, and press packets.
Requirements
- 3+ years of gallery and auction experience in an assistant or administrative support role.
- Focused, reliable, and with exacting attention to detail.
- Must be able to work with team members at all levels.
- Experience supporting senior leadership with calendar management, travel itineraries, and managing upwards.
- Strong multitasking skills with the ability to prioritize and anticipate needs.
- Strong written and verbal communication skills with the ability to work cross-departmentally.
- Detail-oriented, with strong organizational skills.
- Passion for and knowledge of contemporary art.
- Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.
- Superior writing skills, the ability to time-manage and meet deadlines, and a thorough working knowledge of contemporary art are required.
- Discretion and poise are essential.
Skills
- Writing skills
- Time management
- Meeting deadlines
- Contemporary art knowledge
- Discretion
- Poise
- Organization
- Communication skills
- Multitasking
- Prioritization
- Anticipating needs
- Calendar management
- Travel itinerary management
- Managing upwards
Location
- New York
- London
- Los Angeles
- Hong Kong
- Paris
Work Type
- Full-time
- Monday - Friday, 10 am - 6 pm
Experience Level
- 3+ years of gallery and auction experience in an assistant or administrative support role
- Experience supporting senior leadership
Education Level
- BA in Art History, Art Business, or a degree in a relevant area of study.
Salary/Compensations
- $60k-65k annual salary, paid hourly; overtime eligible
Benefits
- Competitive Benefits Package!
- Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
- Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
About the Company
- At David Zwirner, we strive to be an industry leader in our field, with our artists at the center of what we do.
- Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing over eighty artists and estates.
- Home to innovative, singular, and pioneering exhibitions across a variety of media and genres.
- Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.
- David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
Equal Opportunity
- David Zwirner is an Equal Opportunity Employer.
- The Gallery is firmly committed to equal employment opportunities in all facets of its operations.
- The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.