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About the Role
We are a dynamically growing group of companies in the real estate sector, successfully active in project development as well as construction and property development for high-quality office and residential properties. With individual and innovative solutions and high quality standards, we have earned an excellent reputation and continuously increased our project volume over the last 20 years. We believe our employees are the foundation of all our successes. To support our growing group of companies, we are looking for a Project Clerk (m/f/d) for our subsidiary Facility Management GmbH.
Responsibilities
- Purchasing & Subcontractor Management
- Tendering, obtaining, evaluating, and renegotiating offers
- Awarding of maintenance services, maintenance, and framework agreements
- Control of material and operating supplies procurement
- Invoice & Liquidity Management
- Checking incoming invoices for accuracy and content
- Re-invoicing of craft services to our internal property companies
- Creation of individual and recurring invoices for own services
- Maintaining overviews of incoming and outgoing invoices, as well as deadline and service provider management
- Technical Property & Defect Management
- Coordination of internal janitors and external specialist companies for defect rectification
- Tracking deadlines and timelines for all maintenance, inspection, and repair measures
- System Administration & Process Optimization
- Administration of the FM program "Hausmanager"
- Control and further development of the ticket system
- Structuring digital document management
- Participation in the optimization of internal operating procedures
Requirements
- Completed commercial apprenticeship, e.g., as a real estate agent or office management clerk, facility manager, or a comparable degree
- Several years of professional experience in facility, building, or property management
- Experience in purchasing, tendering, and invoice verification, as well as in managing service providers
- Confident use of DATEV Unternehmen online and MS Office; knowledge of FM software (ideally "Hausmanager") is an advantage
- Basic technical understanding of maintenance, inspection, and repair processes
- Independent, structured way of working, negotiation skills, and strong communication skills
- Enjoyment of digitalization and process optimization
Skills
- Purchasing
- Subcontractor Management
- Tendering
- Offer Evaluation
- Offer Renegotiation
- Maintenance Services
- Framework Agreements
- Material Procurement
- Operating Supplies Procurement
- Invoice Management
- Liquidity Management
- Invoice Verification
- Service Provider Management
- Defect Rectification
- Deadline Tracking
- Timeline Tracking
- Maintenance Measures
- Inspection Measures
- Repair Measures
- System Administration
- Process Optimization
- FM Software
- Hausmanager
- Ticket System
- Digital Document Management
- Operating Procedure Optimization
- DATEV Unternehmen online
- MS Office
- Negotiation Skills
- Communication Skills
Location
- Germany
Work Type
- Full-time
Experience Level
- Several years of professional experience
Education Level
- Completed commercial apprenticeship
- Comparable degree
Benefits
- Challenging and interesting tasks and projects in an environment that allows for personal and professional growth
- Financial, time, and professional support for further training and development
- A collegial atmosphere - including company and team events - as well as flat hierarchies
- Company and team events, an open-minded team with a mix of informal and formal culture
About the Company
- We are a dynamically growing group of companies in the real estate sector, successfully active in project development as well as construction and property development for high-quality office and residential properties.
- With individual and innovative solutions and high quality standards, we have earned an excellent reputation and continuously increased our project volume over the last 20 years.
- We believe our employees are the foundation of all our successes.