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About the Role

The primary purpose of this position is to independently perform all activities necessary to process payroll in a multi-location, multi-state environment. This role involves analyzing payroll accounts within the general ledger, responding to inquiries, and resolving complex problems by contacting other departments, employees, or external payroll service providers. The Payroll Specialist must exercise independent judgment and discretion for assigned locations and maintain a high degree of confidentiality.

Responsibilities

Perform all activities necessary to process one or more full cycle multi-state payrolls, including maintaining records, filing tax reports, processing involuntary deductions, preparing accounting transactions, documenting procedures, and preparing special reports.
Ensure accurate transmission of data from time and attendance system into payroll system, balancing batches and making necessary adjustments or corrections.
Maintain mapping and interfaces in Workday Payroll, Time and Absence Management.
Implement process improvements, test system changes, and lead special projects within the payroll department.
Verify change reports in Workday for new hires and changes from Human Resources, such as pay rates, cost center changes, and deduction changes.
Complete, verify, and ensure accuracy of special payroll runs (e.g., Bonus) throughout the year.
Oversee the transmission of payroll data and maintain related reports and records.
Ensure all Fidelity updates to contributions and loans are current and documented.
Process savings plan, pension, and non-qualified funding for all U.S. employees after each payroll run.
Prepare various accounting reports, schedules, and analyses for Finance, HR, and Benefits.
Develop and maintain complex reports to meet Business Partner needs.
Ensure timely and accurate processing of third-party deposits.
Counsel employees on company policies and procedures related to Payroll.
Work with Federal and state agencies, and third-party tax administrators, to ensure proper registration and compliance with tax laws.
Ensure timeliness and accuracy of year-end processing, including reconciliation and prior quarter adjustments.
Collaborate with other Human Resources functions to maintain data integrity, consistency, accuracy, and timeliness.
Build and maintain strong relationships with external and internal partners.
Perform other duties as deemed necessary.

Requirements

Ability to exercise independent judgment and discretion, seeking Payroll Manager guidance when necessary.
Work experience with processing payroll is required.
Meticulous record-keeping is crucial for audit purposes.
Proficiency manipulating Excel spreadsheets.
Proficiency with federal and multi-state payroll tax laws and regulations.
Exceptional data entry skills with emphasis on data integrity and speed.
Strong communication skills with the ability to relate to various groups of internal and external customers.
Ability to exercise judgment and discretion and seek supervisor input as appropriate.
Ability to maintain strict confidentiality.
Minimum Education: Associate’s degree required in a business-related field.
Bachelor’s degree in a business-related field preferred.
Minimum Experience: 5+ years of progressive experience with a multi-location, multi-state company with a Bachelor’s degree, or 7+ years of progressive experience with an Associate’s degree.

Skills

Strong written and verbal communication skills.
Problem-solving skills and ability to provide solutions to non-routine problems/issues in an approachable and friendly manner.
Ability to thrive in a time-sensitive environment.
Excellent multi-tasking skills while prioritizing workload.
Ability to sensitively handle confidential information and material.
Ability to be a positive team player with self-motivation to work independently.
Experience with payroll processing platforms, UKG and Workday.
Strong working knowledge of Federal and State regulations.
Strong computer skills, specifically Excel.
Manufacturing Union experience helpful.

Location

multi-location
multi-state

Work Type

full-time

Experience Level

5+ years
7+ years

Education Level

Associate's degree
Bachelor's degree

Salary/Compensations

Up to $74,893

Benefits

Comprehensive medical, dental and vision plans
Employer contributions to your Health Savings Account (HSA)
Company-paid Long-Term Disability (LTD) coverage
A generous 401(k) with a company match
A confidential Employee Assistance Program (EAP)

About the Company

Alkegen brings together two of the world’s leading specialty materials companies to create one new, innovation-driven leader focused on battery technologies, filtration media, and specialty insulation and sealing materials.
Through global reach and breakthrough inventions, Alkegen is delivering products that enable the world to breathe easier, live greener, and go further than ever before.
With over 60 manufacturing facilities and a global workforce of over 9,000 of the industry’s most experienced talent, Alkegen is uniquely positioned to help customers impact the environment in meaningful ways.
Alkegen offers a range of dynamic career opportunities with globe-spanning reach.

Equal Opportunity

Employment selection and related decisions are made without regard to sex, race, ethnicity, nation of origin, religion, color, gender identity and expression, age, disability, education, opinions, culture, languages spoken, veteran’s status, or any other protected class.