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About the Role
MGT Insurance is building an AI-first insurance company and seeks a resourceful, hands-on operator to support its leaders and own the work that keeps offices running and employee experience strong. This role involves executive support, managing calendars, travel, and meeting logistics for CEOs, and partnering with the Head of People on workplace operations, employee-facing IT, and People initiatives.
Responsibilities
- Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed.
- Anticipate needs, navigate shifting priorities, and handle confidential information with discretion.
- Keep San Francisco, Madison, and Denver offices running smoothly, managing facilities, vendors, supplies, budgets, and everyday employee needs.
- Plan events, offsites, celebrations, and recognition activities.
- Manage the swag store.
- Make workplaces welcoming and productive.
- Own equipment ordering, setup, inventory, and returns.
- Coordinate access and troubleshooting with IT partners.
- Follow requests through resolution.
- Help with onboarding and offboarding.
- Assist with employee communications, questions, and program logistics in partnership with the Head of People.
- Connect the dots across leaders, teams, and offices.
- Anticipate needs and address underlying issues.
- Build repeatable solutions using AI and automation.
- Take ownership of new projects and unexpected needs as the business evolves.
Requirements
- Experience supporting senior executives, including complex scheduling, travel, and confidential matters.
- Experience in workplace operations, office management, or employee experience within a fast-paced startup or another environment with frequently changing priorities.
- Strong organization, judgment, communication, and follow-through.
- A systems-thinking approach: understand the broader goal, spot dependencies and gaps, and turn incomplete direction into thoughtful action.
- Comfort coordinating employee technology needs and working with vendors and technical partners.
- Practical experience with AI and workplace tools, and curiosity about better ways to work.
- A service mindset and flexible approach: take ownership, handle the details, and step in wherever help is needed.
Skills
- AI
- Workplace tools
- Executive support
- Calendar management
- Travel coordination
- Meeting logistics
- Workplace operations
- Office management
- Employee experience
- Vendor management
- Budget management
- Event planning
- IT coordination
- Onboarding
- Offboarding
- Employee communications
- Systems thinking
- Problem-solving
- Automation
Location
- San Francisco
- Madison
- Denver
Work Type
- Onsite
- Full-time
Experience Level
- Individual contributor
Salary/Compensations
- $120,000 - $160,000
About the Company
- MGT Insurance is the first AI-driven, neo-insurer focused on evolving commercial P&C insurance for brokers and small business owners.
- Combines the expertise of industry veterans with state-of-the-art technology.
- Ushering in the next evolution of commercial insurance.
- Moving the industry forward through modern technology, better processes, and a rock-star team.
- Seeks visionary leaders who thrive in dynamic, entrepreneurial settings and excel in autonomous roles.
Equal Opportunity
- MGT is proud to be an Equal Opportunity Employer.
- We do not discriminate in employment opportunities or practices based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable law.
- All employment decisions are based on qualifications, merit, and business needs.
- We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process.