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About the Role
The Executive Administrative Assistant provides comprehensive administrative support to the Executive Office, primarily assisting the Club General Manager and Director of Membership. This role also supports the Executive Operating Committee and handles a variety of confidential, operational, and member-facing tasks to ensure smooth daily operations.
Responsibilities
- Provide administrative support to the Club General Manager and Director of Membership.
- Perform a wide range of administrative duties, including preparing and distributing reports, drafting correspondence, managing confidential information, distributing mail, and processing check deposits.
- Obtain required signatures for internal and external documentation.
- Manage calendars and schedules for Club leadership.
- Support day-to-day member relations and handle all member-related communications.
- Maintain organized member files, ensuring they include contracts, correspondence, emails, folios, gift certificates, and other relevant documentation.
- Maintain and track the Gift Certificate Log.
- Coordinate travel and event arrangements for Club leadership.
- Assist with and attend member events and activities.
- Maintain Club and Membership licenses, permits, contracts, and insurance certificates.
- Assist Membership Accounting with billing inquiries and statement processing.
- Prepare and process PCard expense reports.
- Create purchase orders (POs) and Business Authorization Entries (BAEs).
- Record, transcribe, and distribute minutes from meetings.
- Manage Nextel communications for all managers and supervisors.
- Actively participate in associate events and club/resort committee activities.
- Perform other duties as assigned by management.
Requirements
- Minimum one year of administrative experience required.
- Experience in a club or membership-based environment is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote).
- Familiarity with Delphi, Synergy, BirchStreet, Concur, Opera, and TSW preferred.
- Skilled in gift wrapping and presentation (preferred, not required).
- Experience decorating for holidays or special events (preferred, not required).
- Ability to write in calligraphy or create attractive hand-lettering (preferred, not required).
- Certified Notary Public (preferred, not required).
- Ability to sit and work at a computer or phone for extended periods.
- Ability to walk and stand for extended periods, as needed.
Skills
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote)
- Delphi
- Synergy
- BirchStreet
- Concur
- Opera
- TSW
- Gift wrapping and presentation
- Decorating for holidays or special events
- Calligraphy or attractive hand-lettering
- Notary Public services
Location
- Barton Creek Country Club
Work Type
- Office-based
- Frequent movement throughout the property
Experience Level
- Minimum one year of administrative experience
About the Company
- Barton Creek Country Club’s success is built on a dedicated, intelligent, and self-motivated team of associates who share a common goal: delivering personalized service to our members and guests while upholding the prestigious standards of a premier private club.
- Associates at Barton Creek Country Club enjoy a dynamic work atmosphere, comprehensive training and mentorship programs, and the pride that comes with representing a club known for its exceptional service and hospitality.
- We embody a culture of respect, gratitude, and empowerment, ensuring that every associate and club member feels valued and supported.
- Omni Hotels & Resorts is a hotel company.
- We ranked among the best resorts in Texas: Top 10 Resorts in the Southwest Conde Nast Traveler and Top 5 Resorts in Texas Travel + Leisure World's Best Awards 2024
Equal Opportunity
- Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer.
- Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.