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About the Role

The UK Office Manager & Executive Assistant is responsible for the smooth day-to-day operation of Brio’s London office while providing high-quality administrative support to senior leaders. The role combines hands-on workplace management with proactive executive support, helping ensure the office, employees, visitors, meetings and leadership priorities are coordinated efficiently and professionally.

Responsibilities

Own the daily operation and readiness of the London office, maintaining a professional, welcoming and high-quality workplace experience.
Welcome visitors, coordinate guest access and manage incoming calls, post, couriers and deliveries.
Coordinate building access, passes, security requirements, visitor registration and other facilities-related needs.
Oversee meeting rooms, seating plans, desk assignments and workspace utilization, particularly during periods of growth or high occupancy.
Manage office supplies, food and beverages, monitoring inventory and coordinating orders and deliveries with approved vendors.
Coordinate internal meetings, team events and office activities, including logistics, catering, room set-up and technology support.
Maintain office calendars, shared resources, workplace guidance, emergency procedures and other local office documentation.
Partner with building management and service providers to resolve facilities issues promptly and minimize disruption.
Provide proactive day-to-day support to designated senior leaders, managing competing priorities with discretion and sound judgement.
Own complex diary management, including scheduling, prioritizing and resolving conflicts across internal and external commitments.
Coordinate domestic and international travel, preparing detailed itineraries and responding quickly to changes.
Prepare and process expenses, invoices and related documentation accurately and on time.
Coordinate meetings, including agendas, materials, rooms, technology, catering and follow-up actions.
Draft, review and format professional correspondence, presentations and other materials for internal and external audiences.
Capture meeting notes, actions and decisions where required, and help drive timely follow-through across stakeholders.
Act as a professional and responsive point of contact for colleagues, clients, vendors and other external parties.
Handle sensitive and confidential information with the highest degree of discretion.

Requirements

At least 5 years of experience in executive assistance, office management, workplace services or a comparable administrative role in a professional corporate environment.
Demonstrated experience supporting senior executives and managing complex diaries, travel and meeting logistics.
Strong organizational and prioritization skills, with the ability to manage multiple workstreams and changing demands calmly and reliably.
Excellent written and verbal communication skills, with a polished and professional approach to a wide range of stakeholders.
High standards of discretion, judgement, confidentiality and attention to detail.
A proactive, service-oriented mindset and the ability to anticipate needs, identify issues and take ownership through resolution.
Experience coordinating vendors, invoices, facilities requests and office technology is preferred.
Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint and Excel.
A degree of schedule flexibility as this position may involve work outside of typical working hours based on team priorities and operational requirements.

Skills

Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel

Location

London

Work Type

Full-time
In-office

Experience Level

5+ years

About the Company

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit.
Brio supports Blackstone’s Real Estate Debt Strategies (“BREDS”) investments across the globe.
The company provides support across key functions, including corporate, transaction, and management services.
The critical infrastructure and capabilities Brio provides for BREDS allows for effective support in the management of its global portfolio.
Today, BREDS has more than $76 billion of investor capital across high yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies.
BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector.