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About the Role
Springer Nature is seeking a Legal Assistant, or Senior Legal Assistant, to serve as a key member of the legal team in New York. This role is primarily responsible for corporate governance, regulatory compliance, and corporate secretarial functions across U.S. entities. The position also includes administrative and operational support to the legal team, coordinating with internal and external stakeholders on compliance and corporate matters. This role is important in advancing Springer Nature’s mission and protecting its businesses and reputation globally.
Responsibilities
- Provide proactive administrative and operational support to the Head of Legal, North America, and the U.S. Legal team.
- Manage complex calendars, travel arrangements, visa applications, expense processing, and meeting logistics.
- Organize meetings, workshops, and conference calls; prepare agendas, presentations, and meeting materials; record minutes; and track follow-up actions.
- Support corporate governance activities for U.S. entities by maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings.
- Coordinate document execution processes, including signatures, notarizations, certifications, and filings.
- Monitor corporate compliance notifications, filing deadlines, regulatory correspondence, and governance requirements.
- Support Know Your Customer (KYC), vendor onboarding, compliance questionnaires, beneficial ownership requests, and related due diligence activities.
- Maintain legal records, matter files, document repositories, and knowledge management resources.
- Support contract administration activities by coordinating document routing, signature collection, filing, retention, and tracking key contractual obligations.
- Assist with document collection, organization, and records management in support of litigation, investigations, audits, regulatory requests, and other sensitive matters.
- Manage legal team databases, operational systems, and reporting tools.
- Support trademark and intellectual property administration activities, coordinating filings, maintaining records, and tracking deadlines.
- Prepare high-quality presentations, reports, spreadsheets, correspondence, and other materials for legal and business stakeholders.
- Serve as a trusted point of contact for internal and external stakeholders.
- Support legal operations initiatives, departmental projects, budgeting activities, invoice processing, and outside counsel administration.
- Assist with the coordination of legal training, knowledge-sharing initiatives, and learning and development programs.
- Contribute to process improvement initiatives that enhance service delivery, strengthen collaboration, and help the Legal function respond effectively to changing business needs.
- Build collaborative partnerships across the business to support a highly effective, customer-focused Legal team.
Requirements
- 2+ years of experience in a Legal Assistant, Executive Assistant, Legal Operations Assistant, Corporate Governance Assistant, or similar administrative role.
- 4+ years of relevant experience to be considered for a Senior Legal Assistant level.
- Experience supporting legal, compliance, corporate governance, executive, or professional services functions is required.
- Strong organizational, coordination, and time-management skills with the ability to manage multiple priorities simultaneously.
- Exceptional attention to detail and commitment to accuracy.
- Strong written and verbal communication skills with the ability to interact professionally with stakeholders at all levels.
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience working with document management, governance, workflow, or legal operations systems is preferred.
- Collaborative, proactive, and solutions-oriented approach with strong customer-service skills.
- High level of integrity, sound judgment, and professional ethics.
Skills
- Microsoft Office Suite
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Document management systems
- Governance systems
- Workflow systems
- Legal operations systems
- Organizational skills
- Coordination skills
- Time-management skills
- Attention to detail
- Written communication skills
- Verbal communication skills
- Interpersonal skills
- Customer-service skills
- Judgment
- Professional ethics
Location
- New York
Work Type
- Hybrid
Experience Level
- Legal Assistant - 2+ years
- Senior Legal Assistant - 4+ years
Education Level
- Bachelor's degree
Salary/Compensations
- Legal Assistant - $70,000 - $85,000
- Senior Legal Assistant - $85,000 - $100,000
Benefits
- Medical, Dental and Vision
- 401(k) with company match and contribution
- Hybrid office working policy, Summer Hours, and paid time off
- Flexible Spending and Commuter programs
- Multiple Life insurance options
- Disability coverage
- Tuition Assistance
- Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
- Employee Assistance Program
- Family friendly benefits and a variety of employee discounts
- An array of Employee Social Networks
About the Company
- Springer Nature is one of the leading publishers of research in the world.
- We publish the largest number of journals and books and are a pioneer in open research.
- Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning.
- We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world.
- At Springer Nature, we recognise that great talent develops through many different paths.
- We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice.
- Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long term growth in mind.
Equal Opportunity
- Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster.
- At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas.
- We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish.
- If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.
- Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion