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About the Role

The Senior Manager, Legal Services & Records Management is responsible for ensuring compliance with ATP’s legal and regulatory requirements. This role involves complex tasks, collaborative work, and independent judgment in a fast-paced environment, reporting to the SVP, Legal Services & General Counsel.

Responsibilities

Administer and maintain ATP’s software system for Texas Public Information Act (TPIA) compliance, including communications with requestors, records custodians, and the Texas Attorney General’s Office.
Manage ATP’s records management program, including policy development, organization, upkeep, and retention of legal, business, and Board of Directors records.
Provide administrative support for the EVP, Communications & Board Relations, including processing Board agenda materials, post-meeting follow-up, and managing Board meeting software.
Assist the General Counsel with administrative tasks in the Legal Services Department, such as document preparation, invoice approval, research, budget planning, and procurement.
Train ATP employees on compliance and process requirements in areas of primary responsibility under the direction of the General Counsel.

Requirements

Bachelor's or advanced degree in public administration, paralegal studies, business administration, or a related field.
Seven years of experience in paralegal or related responsibilities within a legal, administrative, or executive setting.
Three years of supervisory or project management experience.
Equivalent combination of education, experience, knowledge, skills, abilities, and other characteristics.

Skills

Knowledge of records management systems (creation, storage, access, and disposition).
Proficiency in electronic document management systems (EDMS) databases.
Knowledge of data security protocols.
Knowledge of legal compliance standards applicable to ATP.
Skill and experience in conducting legal research.
High-quality written and oral communication skills.
Ability to maintain confidentiality, discretion, and work independently.
Ability to handle multiple tasks and processes simultaneously in a fast-paced, deadline-oriented environment.
Proficiency in business and communications software, preferably Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

Location

Office environment

Work Type

Full-time

Experience Level

Senior Manager
Seven years of experience
Three years of supervisory or project management experience

Education Level

Bachelor's or advanced degree
Paralegal certification (preferred)

About the Company

Austin Transit Partnership (ATP) is committed to building a workplace where inclusion is valued.
ATP promotes a safe and healthy work environment and provides appropriate safety and equipment training for all employees as required.

Equal Opportunity

ATP is an equal-opportunity employer and committed to creating a welcoming and diverse environment.
Prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws.
Makes hiring decisions based solely on qualifications, merit, and organizational needs at the time.