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About the Role
The Procurement Manager is responsible for sourcing, purchasing, and delivering furniture, fixtures, and equipment (FF&E) for development and acquisition projects. This role involves managing vendors, orders, budgets, and logistics to transform design intent into finished spaces, ensuring timely and accurate delivery of all items. The manager will collaborate closely with designers, project managers, vendors, and installers, and will lead and develop the procurement team.
Responsibilities
- Lead, manage, and develop procurement team members, balancing hands-on work with effective delegation.
- Train and coach team members on procurement processes, vendor management, and quality standards.
- Set clear priorities, assign work across projects, and hold the team accountable for accuracy and deadlines.
- Build and continuously improve procurement processes, templates, and tools.
- Research and identify suppliers for furniture, lighting, finishes, accessories, and custom pieces.
- Build and maintain strong relationships with vendors, showrooms, and artisans.
- Negotiate pricing, lead times, and terms.
- Request and review samples to confirm materials meet design and quality standards.
- Prepare and issue purchase orders.
- Track order confirmations, production timelines, and shipping schedules.
- Confirm all product specifications match design intent before orders are placed.
- Manage order revisions and changes as projects evolve.
- Partner with designers and project managers to keep procurement within budget.
- Provide cost estimates and regular updates on procurement spend.
- Maintain accurate records of all purchases and expenditures.
- Coordinate shipping, freight, customs clearance, and delivery.
- Track items from production through delivery to the project site or warehouse.
- Schedule deliveries around project installation timelines.
- Resolve delays, damages, and backorders quickly.
- Maintain detailed procurement logs and tracking tools.
- Organize invoices, warranties, and vendor communications.
- Ensure compliance with company policies, contracts, and project requirements.
- Serve as the liaison between designers, project managers, vendors, and installers.
- Communicate lead times and delivery updates to the project team.
- Support installation by making sure items arrive complete and on time.
- Inspect items on arrival for damage or discrepancies.
- Coordinate replacements or repairs as needed.
- Ensure all purchased items are ready for final presentation.
- Coordinate with installers and vendors on site measures and data collection.
- Manage installers and consultants during FF&E installation.
- Assess existing FF&E at acquired properties and document condition and inventory.
- Provide cost estimates and procurement input for renovation and refresh scopes.
- Plan purchasing, deliveries, and installation around occupied properties to limit disruption to residents and operations.
- Coordinate with the acquisitions, construction, and property management teams during transitions.
- Support LV Select initiatives, including creative art installations and onsite styling.
Requirements
- 4+ years of experience in FF&E procurement, purchasing, or sourcing for interior design, hospitality, multifamily, or commercial projects.
- Proven experience managing purchase orders, vendor relationships, and delivery schedules across multiple projects at once.
- Demonstrated experience leading, training, and developing team members while remaining hands-on in the day-to-day work.
- Working knowledge of freight, shipping, and receiving processes.
- Ability to read and interpret design specifications, finish schedules, and floor plans.
- Ability to travel to project sites as needed.
- Experience with student housing, multifamily, or hospitality development, acquisitions, or renovation projects.
- Experience managing procurement budgets or tracking procurement spend.
- Familiarity with procurement or project management software.
- Eligible to work in the United States.
Skills
- Spreadsheets
- Tracking tools
- Proactive communication
- Coordination across internal teams
- Coordination with outside partners
Experience Level
- 4+ years
Education Level
- Bachelor's degree in interior design, supply chain, business, or a related field (Preferred)