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About the Role

This role provides company secretarial and governance support to Merrill Lynch International (MLI) and other UK and EMEA entities, assisting with board and committee meetings, statutory filings, and maintaining governance records. The position is based in London and offers a Corporate Title up to Vice President.

Responsibilities

Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
Assist with the administration of MLI Board and committee meetings, working with senior team members and liaising with directors, senior management and presenters as required.
Support meeting planning and coordination, including preparing and distributing agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
Attend Board and committee meetings and assist with drafting minutes, resolutions, correspondence and other governance documents for review and approval by senior team members.
Coordinate presenter timings for Board and committee meetings.
Assist with director appointments, onboarding, induction and annual governance processes, including conflicts of interest, training, evaluations and the collection and maintenance of required records and approvals.
Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
Assist with Companies House filings, regulatory notifications and other corporate filings.
Use Diligent Boards, Microsoft 365 and approved artificial intelligence tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
Contribute to improvements in team processes, procedures and controls, and support wider EMEA Corporate Secretary priorities and projects.
Occasional travel to other EMEA offices, including Dublin and Paris, may be required.

Requirements

A relevant degree and an interest in developing a company secretarial career.
A recognised governance qualification, progress towards one, or equivalent practical experience would also be beneficial.
Strong written and verbal communication skills, with the ability to produce clear and accurate minutes, correspondence and governance documents with guidance.
A highly organised and methodical approach, with excellent attention to detail and accurate record-keeping.
Ability to manage competing priorities, follow processes, meet deadlines and raise issues promptly.
A friendly, approachable and collaborative manner, with a willingness to support colleagues and build effective relationships across the organisation.
Professionalism, discretion and integrity, with the sound judgement required when handling confidential or sensitive information.
Proficiency in Diligent Boards and Microsoft 365; experience using Copilot or other approved AI tools.
Previous company secretarial, governance, legal or administrative experience, ideally within UK financial services, with knowledge of UK company law, corporate governance and PRA and FCA expectations helpful but not essential.

Skills

Diligent Boards
Microsoft 365
Copilot
AI tools

Location

London

Work Type

Full-time

Experience Level

Up to Vice President

Education Level

Relevant degree

Benefits

Private healthcare for you and your family
Annual health screen
Option to purchase a health screen for your partner
Competitive pension plan
Life assurance
Group income protection cover
26-weeks paid maternity leave
16-weeks paid paternity leave
Inclusive family leave arrangements
20 days of back-up childcare
Access to school holiday clubs
20 days of back-up adult care per annum
Ability to change core benefits
Option of selecting a variety of flexible benefits
Access to a wellbeing account
Travel insurance
Critical illness cover
Cycle to work scheme
Use of a flex fund
Access to an emotional wellbeing helpline
Virtual GP services
Access to the Peppy App
Access to Wellhub (gyms, exercise classes, wellbeing Apps)
Access to Headspace
Access to Calm
Ability to donate to charities of your choice directly through payroll
Bank will match charitable contributions
Opportunity to give back to your community
Opportunity to develop new skills
Opportunity to work with new groups of people by volunteering

About the Company

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.
Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.
One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world.
We’re devoted to being a diverse and inclusive workplace for everyone.
We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.
Bank of America believes both in the importance of working together and offering flexibility to our employees.
We use a multi-faceted approach for flexibility, depending on the various roles in our organization.
Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.
Join us!

Equal Opportunity

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability.
The Bank selects candidates for interview based on their skills, qualifications and experience.
We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.