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About the Role
We are a global company opening a new branch in Berlin and are seeking an Administrative Officer to establish and manage the office from scratch. This role involves being the primary point of contact, handling daily administration, logistics, and supporting finance and legal functions. You will collaborate with a remote Admin Team Leader and various stakeholders, with the opportunity to manage ongoing operations and contribute to global initiatives.
Responsibilities
- Lead the practical set-up of the new office, including premises, furniture, IT equipment, suppliers, and service contracts.
- Plan and track office set-up tasks as a project, managing timelines, budgets, and providing status updates.
- Create and document local processes and policies for the new branch.
- Manage day-to-day office administration and ensure smooth operations.
- Handle logistics such as travel, accommodation, events, deliveries, couriers, and supplier relationships.
- Serve as the local contact for authorities, landlords, vendors, and service providers.
- Support the onboarding of new employees in Berlin.
- Process invoices, expenses, and purchase orders, and prepare documents for bookkeeping.
- Liaise with external accountants, tax advisors, and lawyers regarding local requirements.
- Assist with company registration, contracts, insurance, and other legal and compliance paperwork.
- Actively participate in TRG's global Admin team and contribute to company-wide initiatives.
- Help plan and execute annual company events.
- Support the employee welfare program.
- Manage business travel arrangements.
- Engage in further global admin projects and daily tasks.
- Collaborate with stakeholders, supporting priorities, scheduling, and follow-ups.
- Coordinate daily with the remote manager, providing updates on progress and risks.
- Be an active member of the local Berlin team and work with global teams across different time zones.
Requirements
- German language proficiency at C2 level (fluent, written and spoken).
- Very good English proficiency (C1 or above), written and spoken.
- Minimum of 2 years of experience in office administration, office management, or a similar role.
- Hands-on experience with logistics and supporting finance and legal tasks.
- Demonstrated project management skills, including planning, prioritizing, and task follow-through.
- Must be mobile and flexible, able to travel within Berlin and when required.
- Possession of a driving license and a car is required.
- Proficiency with Adobe, Microsoft Office, or Google Workspace.
- Experience with accounting tools is considered a plus.
Skills
- Project management
- Logistics management
- Finance support
- Legal support
- Office administration
- Office management
- Communication
- Organization
- Multitasking
Location
- Berlin
Work Type
- Full-time
- Long-term position
Experience Level
- 2+ years of experience
Benefits
- A chance to build a new office from the ground up and shape how it works.
- A long-term key role with direct access to stakeholders and real impact from day one.
- Membership in TRG's global Admin team.
- An international, supportive team across several countries.
About the Company
- TRG is a global company.