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About the Role

Provides confidential administrative and program coordination support to the Law Society's Access to Innovation Program, the Director of Policy, and the Policy department. This role is key to ensuring departmental and program work is organized, responsive, accurate, and delivered on time.

Responsibilities

Provides confidential administrative support, including calendar management, meeting coordination, travel arrangements, document preparation, and follow-up tracking.
Screens, prioritizes, and responds to incoming correspondence, calls, and messages, escalating complex issues as appropriate.
Serves as a key administrative information resource and point of contact for various stakeholders.
Coordinates departmental administrative workflows, schedules, office processes, and document repositories.
Manages logistics for meetings, committees, and events, including scheduling, agendas, materials, and related arrangements.
Coordinates A2I program activities, events, website updates, media requests, and stakeholder communications.
Supports A2I application and participant administration, including intake, review materials, correspondence, and compliance.
Liaises with internal departments and external contacts to clarify requirements, coordinate activities, and resolve administrative issues.
Drafts, proofreads, edits, formats, and distributes various documents including correspondence, reports, and presentations.
Maintains accurate and confidential records, spreadsheets, databases, and filing systems.
Coordinates data collection and reporting for program participants and staff.
Processes invoices, expense reports, purchase orders, and other financial materials.
Assists in preparing and monitoring departmental and program budgets.
Coordinates resources such as human, technology, facility, and supply needs for events and projects.
Supports projects by organizing tasks, maintaining timelines, and tracking deliverables.
Identifies and recommends improvements to administrative practices and procedures.
Works collaboratively with various departments to support effective service delivery and a positive team environment.

Requirements

Completion of a two-year college diploma or equivalent education and experience in administration, office management, program support, or a related discipline.
Minimum of three years of related experience providing administrative, office administration, program administration, or project coordination support, preferably in a confidential legal, regulatory, policy, or professional environment.
Proficiency with Microsoft Office Suite / 365, calendaring systems, email, spreadsheets, databases, document formatting, records management, and web or content management tools.
Experience with project management, event management, mass email, or board portal software is an asset.
Strong organizational, prioritization, time management, communication, customer service, interpersonal, problem-solving, proofreading, and attention-to-detail skills.
Knowledge of Law Society policies, governance processes, committee support, AODA-compliant document practices, and regulatory or legal environments is an asset.
Ability to communicate in both official languages is an asset.

Skills

Microsoft Office Suite / 365
Calendaring systems
Email
Spreadsheets
Databases
Document formatting
Records management
Web or content management tools
Project management
Event management
Mass email
Board portal software
Organizational skills
Prioritization skills
Time management skills
Communication skills
Customer service skills
Interpersonal skills
Problem-solving skills
Proofreading skills
Attention-to-detail skills

Location

Office
Home

Work Type

Hybrid
Occasional overtime
Occasional weekend work

Experience Level

Minimum of three years related experience

Education Level

Two-year college diploma or equivalent education and experience

Benefits

Defined contribution pension plan
Health and dental benefits plan
Robust Employee and Family Assistance Plan (EFAP)

About the Company

The Law Society of Ontario believes in the importance of a collaborative and supportive work environment that provides high quality and professional service to the public, lawyers and paralegals, and other stakeholders.
Values each member of the team and invests in professional learning and development.
Provides access to resources needed to support professional growth.
Prioritizes mental health and well-being.
Offers competitive compensation.
Located at the historic Osgoode Hall.

Equal Opportunity

The Law Society of Ontario values and respects diversity.
Committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Requests for accommodation during the recruitment process should be made known when contacted.
The Law Society of Ontario does not use Artificial Intelligence (AI) tools to screen, assess, or select applicants during the hiring process at present.