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About the Role

Benesch is seeking a Real Estate Transactional Legal Assistant for its New York office. This role supports attorneys in a fast-paced environment, coordinating client, matter, document, billing, and operational support activities to ensure exceptional service, accuracy, responsiveness, and professionalism.

Responsibilities

Prepare, revise, format, redline, and proofread real estate and transactional documents including agreements, leases, assignments, estoppel certificates, subordination agreements, deeds, affidavits, closing statements, loan documents, entity documents, title and survey materials, due diligence materials, and related correspondence.
Generate and maintain closing checklists, signature packets, closing binders, document indexes, and executed document sets.
Support real estate transaction and matter management, coordinating with clients, opposing counsel, title companies, surveyors, lenders, landlords, tenants, brokers, consultants, and governmental authorities.
Assist with the preparation and organization of due diligence materials, title commitments, surveys, zoning materials, environmental reports, lease files, financing documents, signature packets, and closing deliverables.
Monitor transaction deadlines and collaborate with attorneys, paralegals, title companies, surveyors, lenders, and brokers to ensure accuracy and timely completion.
Coordinate with accounting to request closing invoices.
Serve as a professional and responsive point of coordination for attorneys, clients, opposing counsel, consultants, vendors, and internal departments.
Coordinate client meetings, conference calls, closings, virtual meeting logistics, and follow-up items.
Support client service by anticipating needs, communicating clearly, protecting confidentiality, and escalating issues appropriately.
Manage attorney calendars, including meetings, closings, key transaction dates, and filing deadlines.
Use workflow management tools to prioritize assignments, track status, and ensure timely completion of work.
Collaborate with attorneys, paralegals, records, accounting, and conflicts teams to keep matters moving efficiently.
Enter, revise, review, and release attorney time entries in accordance with firm guidelines and client billing requirements.
Coordinate review of proformas and billing documentation with accounting and attorneys.
Perform initial conflict checks, assist with new matter intake, open and close client matters, and prepare engagement documentation.
Maintain matter-related administrative records.
Create, maintain, organize, and close electronic and hard copy client and administrative files in accordance with firm protocols.
Maintain organized closing files, executed documents, leases, title materials, surveys, financing documents, and other matter materials.
Apply appropriate document naming, version control, confidentiality, and retention practices.
Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, ground transportation, and expense tracking.
Process expenses and coordinate reimbursements.
Provide backup support for practice group team members during high-volume periods or absences.
Actively participate as a member of the practice group support team, contributing to a collaborative culture.
Remain current on firm systems, technologies, workflows, and best practices.
Support special projects, process improvements, and other administrative duties as assigned.
Demonstrate flexibility to work overtime when business needs require.

Requirements

High School Diploma or equivalent required.
Minimum of seven (7) years of legal assistant support experience within a law firm environment.
Real estate, commercial leasing, acquisition and disposition, finance, development, or other sophisticated transactional experience strongly preferred.
Demonstrated experience preparing, revising, redlining, proofreading, and managing complex real estate and transactional documents and correspondence.
Experience supporting closings, title and survey review, due diligence, real estate filings and recordings, matter intake, time entry, billing, calendars, travel, and expense processes.

Skills

Exceptional organizational skills
Ability to manage multiple priorities, competing deadlines, and changing work demands while maintaining accuracy and attention to detail.
Strong written, verbal, and interpersonal communication skills.
Ability to interact professionally and effectively with attorneys, clients, colleagues, and external stakeholders.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
Advanced proficiency in Adobe and Microsoft 365 applications (Word, Outlook, Excel, PowerPoint).
Ability to create, revise, format, and proofread complex legal and administrative documents.
Strong technical aptitude and ability to learn and utilize legal, administrative, document management, billing, workflow, and other business systems.
Proven ability to work independently and collaboratively in a fast-paced, client-service-driven environment.
High level of responsiveness and accountability.
Demonstrated commitment to exceptional client service, professionalism, adaptability, and continuous improvement.
Experience with legal and administrative systems such as Intapp Time, Intapp Open, Emburse, Aderant, Intapp DealCloud, iManage and Litera, as well as title company portals, cloud file storage systems such as Drop Box, real estate closing and due diligence platforms, and related legal technology strongly preferred.
Proactive, solutions-oriented approach.
Ability to anticipate needs, identify issues, recommend practical solutions, and take ownership of assignments.
Demonstrated knowledge of real estate terminology, acquisitions, dispositions, commercial leasing, financing, development, title and survey review, due diligence, closings, recording requirements, and real estate transaction support strongly preferred.

Location

New York

Work Type

Hybrid

Experience Level

7+ years

Education Level

High School Diploma or equivalent

Salary/Compensations

$90K to $120K

Benefits

Discretionary bonus
Comprehensive benefits package

About the Company

Benesch is one of the fastest growing law firms in the nation with offices in Chicago, Cleveland, Columbus, Miami, New York City, San Francisco, and Wilmington.
The Firm prides itself on exceeding expectations and building trust with clients and employees.
Benesch has earned placement on Chicago and Cleveland's Top Workplaces lists, Cleveland's NorthCoast 99 Top Workplaces rankings, and is on the AmLaw 125 list.
The Firm offers a hybrid schedule, career development and growth, transparent leadership teams, and celebrates diversity, equity, and inclusion.
Benesch offers a full array of benefits available at www.mybeneschbenefits.com.

Equal Opportunity

Benesch is an equal opportunity employer.
We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities