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About the Role
As a Proposal Manager, you will own the development, management, and delivery of high-quality client proposals for strategic and competitive pursuits. You will act as the project manager, content developer, and quality controller, ensuring all submissions are client-focused, deadline-driven, and strategically aligned with the firm’s services and value proposition.
Responsibilities
- Review new RFPs or proposal requests and break down key requirements, deadlines, and deliverables.
- Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy.
- Host check-ins with stakeholders to align on value proposition, win themes, and content responsibilities.
- Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies.
- Edit and proofread contributions from SMEs and team members for clarity, consistency, and brand compliance.
- Coordinate visuals and design assets, including timelines, team structures, and solution illustrations.
- Package, format, and finalize proposal documents, ensuring submission-readiness.
- Upload or submit final proposals to clients through portals, email, or procurement systems.
- Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
- Develop pitch decks and support presentation teams with orals coaching.
- Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.
- Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
- Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
- Support compliance and governance checks, including pricing attachments, contract schedules, or terms review.
- Coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.
Requirements
- 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
- Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
- Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
- Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
- Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
- Experience using tools like Loopio, Responsive, and SharePoint.
- Client and deadline-focused — able to calmly manage pressure and high-stakes submissions.
- Meticulous attention to detail with a strong sense of ownership.
- Comfortable operating independently but highly collaborative across functions.
- Driven by continuous improvement, storytelling, and professional pride in the quality of work.
Skills
- Project management
- Coordination
- Persuasive writing
- Editing
- Content tailoring
- MS Word
- MS PowerPoint
- Adobe
- Document formatting
- Proposal management
- Bid management
- RFP response
- Storytelling
- Commercial storytelling
Location
- U.S. or Canada
Work Type
- Remote
- Full-time
Experience Level
- 5+ years
Salary/Compensations
- $118-$128K U.S.
- $95-$115K CAD
About the Company
- Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence.
- Practice areas include global tax, immigration, rewards, advisory and Vialto private.
- Team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies.
- Cultivates a dynamic, highly collaborative culture that fuels the growth of people.
- Works alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work.
Equal Opportunity
- We are an equal opportunity employer that does not discriminate based on any legally protected status.