Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Aston Carter's job description. Free.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Aston Carter's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Aston Carter — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Aston Carter — free, in seconds.
About the Role
Seeking a detail-oriented and organized Administrative Assistant to perform data entry, maintain company records, and support various administrative functions. This role is crucial in ensuring the smooth operation of our office by managing documentation, processing invoices, and assisting with billing activities.
Responsibilities
- Perform accurate data entry and maintain company records and databases.
- Organize, scan, file, and maintain physical and electronic documents.
- Prepare and process customer invoices in a timely manner, ensuring accurate documentation.
- Track and maintain field technician hours and timesheets.
- Review timesheets for accuracy and follow up on discrepancies as needed.
- Support day-to-day administrative functions to ensure smooth office operations.
- Respond to phone calls, emails, and general administrative inquiries.
- Assist with generating reports and updating records.
- Provide additional office support as needed.
Requirements
- 1 - 2 years of experience in administrative, office support, billing/invoicing, or data entry roles preferred.
- Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
- Excellent attention to detail and organizational skills.
- Ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Experience with SamPro software and bookkeeping.
- Proficiency in hour tracking and billing processes.
- Computer savvy with a capability to adapt to new technologies quickly.
Skills
- Microsoft Office Suite (Word, Excel, Outlook)
- SamPro software
- Bookkeeping
- Hour tracking
- Billing processes
- Data entry
- Attention to detail
- Organizational skills
- Communication skills
Location
- Westbury, NY
Work Type
- Contract
- Onsite
- Temporary
Experience Level
- 1-2 years
Salary/Compensations
- $26.00 - $28.00/hr
Benefits
- Medical
- Dental
- Vision
- Critical Illness
- Accident
- Hospital
- 401(k) Retirement Plan
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.