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About the Role
The Senior Legal Operations Specialist will partner with the Chief Legal Officer and Legal team, focusing on contract lifecycle management, matter intake, workflow design, legal technology, department planning, and process improvement. This role is ideal for someone who enjoys optimizing processes and leveraging technology, including AI and automation, to streamline legal operations and enhance stakeholder experience.
Responsibilities
- Manage and optimize end-to-end contract lifecycle operations, including intake, triage, routing, approvals, execution, repository management, post-execution administration, and performance reporting.
- Serve as the day-to-day administrator for the Legal team’s CLM platform (Ironclad), leading its implementation, onboarding, and ongoing optimization.
- Design, build, test, and maintain Ironclad workflows, approval matrices, intake forms, templates, documentation, reporting, and user adoption.
- Partner with Legal and cross-functional stakeholders to translate business requirements into scalable, automated CLM workflows and processes.
- Manage Legal’s Jira Service Desk, including directing requests, managing workflows and tickets, coordinating cross-functional initiatives, and optimizing Jira-based processes.
- Maintain visibility into workload, capacity, aging matters, and priority conflicts for escalation to Legal leadership.
- Maintain accurate and up-to-date contract repositories, legal matter records, templates, playbooks, and department tracking tools.
- Partner with Legal and cross-functional stakeholders to develop, standardize, and document legal processes, procedures, and governance practices.
- Manage Legal team projects.
- Support Legal Operations initiatives focused on technology, automation, reporting, and process improvement, proactively identifying opportunities to streamline workflows and increase efficiency.
- Prepare reports, dashboards, and analyses relating to Legal request volumes, turnaround times, workflow performance, and department activity.
- Support user training, change management, documentation, and adoption of CLM, Jira, Zip, and other technology platforms utilized by Legal.
- Maintain confidentiality and exercise sound judgment when handling sensitive legal and business information.
Requirements
- Bachelor's degree required.
- 5+ years of experience in legal operations, contract administration, legal technology, paralegal work, compliance, or a related function.
- Hands-on experience implementing, administering, or optimizing Ironclad, including building workflows, approval processes, intake forms, templates, automations, reporting, and contract repositories.
- Demonstrated experience translating Legal and business requirements into scalable workflows and technology solutions, including process automation, system administration, change management, and user adoption.
- Experience with Jira and familiarity with using Jira to manage legal workflows, requests, projects, or cross-functional processes is strongly preferred.
- Experience working in a public company environment is a plus.
- Experience supporting contract lifecycle management processes, including intake, routing, approvals, execution, and document retention.
- Demonstrated ability to manage multiple projects and deadlines simultaneously with minimal supervision.
- Excellent attention to detail and a high degree of accuracy.
- Strong written and verbal communication skills, including the ability to prepare concise executive materials.
- Strong analytical and problem-solving skills.
- Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
- A proactive, collaborative, and service-oriented approach to supporting a fast-paced Legal team.
- Experience in a technology, advertising, media, or other high-growth business environment is a plus.
Skills
- Ironclad implementation and administration
- CLM system optimization
- Workflow design and automation
- Jira Service Desk management
- Contract lifecycle management
- Process improvement
- Legal technology
- Reporting and analytics
- Change management
- User adoption
- AI and automation tools
Location
- Hybrid
Work Type
- Hybrid
Experience Level
- Senior
Education Level
- Bachelor's degree required
- Paralegal certification or relevant legal operations training is a plus
About the Company
- Nexxen is committed to the well-being of its current and future employees.
- Nexxen is aware of the growing number of online scams and fraudulent job postings and urges job seekers to remain vigilant.
- Nexxen will never request payment as a condition of employment, offer positions requiring investment in financial schemes, or promote get-rich-quick opportunities.
- Contact infosec@nexxen.com to verify the legitimacy of suspicious messages or job postings.