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About the Role

The Lead, HR Shared Services, serves as a subject matter expert for specialized HR operations, focusing on staff or faculty recruitment and placement. This role provides guidance, mentorship, and operational expertise to team members, ensuring efficient, compliant, and high-quality service delivery. The Lead advises on recruitment best practices, facilitates process improvements, and ensures accurate execution of HR operations aligned with the College’s goals.

Responsibilities

Act as a subject matter expert in staff or faculty recruitment and placement, providing technical guidance and support to HR team members.
Mentor and coach team members on best practices, systems, and processes related to recruitment and placement.
Serve as an advisor to hiring managers, providing expertise on recruitment strategies, position classifications, and placement policies.
Oversee the end-to-end recruitment and placement process for staff or faculty, ensuring accurate and timely execution of job postings, candidate communication, and placement activities.
Collaborate with the HR Shared Services Supervisor to ensure team members understand and adhere to policies, procedures, and service standards.
Assist in resolving operational challenges and escalate complex issues to the HR Shared Services Supervisor as needed.
Assist in the review of second-level placements for offers and other operational duties as assigned.
Identify opportunities for streamlining recruitment workflows and enhancing the candidate and manager experience.
Collaborate with team members and the Shared Services Supervisor to implement process improvements and new technologies.
Actively participate in cross-functional projects aimed at improving recruitment and placement operations Collegewide.
Monitor key recruitment metrics, such as time-to-fill, applicant pool, and placement accuracy.
Provide data and insights to the HR Shared Services Supervisor to support operational decision-making and highlight trends.
Assist with generating reports for leadership or other stakeholders to showcase recruitment performance and outcomes.
Use the customer service ticketing system to manage and prioritize recruitment-related requests, ensuring timely responses.
Act as a liaison between HR Shared Services, hiring departments, and other stakeholders to deliver consistent and effective support.
Communicate recruitment updates, changes, and timelines to hiring managers and other key stakeholders.
Promote a safe workplace culture and ensure recruitment practices align with safety standards.

Requirements

Comprehensive understanding of recruitment and placement processes, including job postings, candidate evaluations, and onboarding.
Familiarity with federal, state, and local employment laws and regulations, particularly in higher education or public sector environments.
Knowledge of HR systems, including ATS (Applicant Tracking Systems) and Workday.
Strong organizational and time-management skills for managing multiple recruitment workflows simultaneously.
Advanced problem-solving and analytical skills to identify inefficiencies and recommend improvements.
Excellent communication and interpersonal skills for mentoring team members and collaborating with stakeholders.
Attention to detail to ensure accuracy in recruitment operations and reporting.
Proficiency in ATS and HRIS systems, such as Workday, for managing recruitment activities.
Experience with customer service ticketing systems to track and manage recruitment-related requests.
Familiarity with data analytics tools to generate insights and reports on recruitment performance.
Intermediate or higher level use of Excel to include the ability to manipulate formulas and worksheets.
Provide guidance and mentorship to team members without direct supervisory responsibilities.
Adapt to changing priorities, technology, and organizational needs.
Use data to identify trends, advise stakeholders, and inform operational adjustments.
Maintain professionalism and confidentiality when handling sensitive information.
Three years of experience in recruitment, HR operations, or a related field, with demonstrated expertise in recruitment (or other operational process) workflows.
Experience in higher education HR or public sector HR operations.
Familiarity with staff or faculty recruitment processes and associated challenges.
Familiarity with customer service centers and ticketing systems.
Work is performed in a standard office environment.
Ability to travel and lift objects weighing up to 10 pounds.

Skills

Recruitment
HR operations
Staff or faculty recruitment and placement
ATS (Applicant Tracking Systems)
Workday
Customer service ticketing systems
Data analytics
Excel (formulas and worksheets)
Organizational skills
Time-management skills
Problem-solving skills
Analytical skills
Communication skills
Interpersonal skills
Attention to detail

Location

Austin, Texas

Work Type

Full-time
Onsite

Experience Level

Three years of experience in recruitment, HR operations, or a related field
Demonstrated expertise in recruitment (or other operational process) workflows

Education Level

Associate’s degree in Human Resources, Business Administration, or a related field
Equivalent work experience may substitute for education on a year-for-year basis
Bachelor’s degree in Human Resources, Business Administration, or a related field (Preferred)
Professional certification in HR (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR) (Preferred)

Salary/Compensations

$69,939 - $87,424

About the Company

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.
We embrace our identity as a community college, as reflected in our mission statement.
We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that values intellectual curiosity and innovative teaching, is attracted by the college's mission to promote equitable access to educational opportunities, cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities, is focused on student academic achievement and postgraduate outcomes, welcomes difference and models respectful interaction with others, and engages with the community both within and outside of ACC.

Equal Opportunity

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.
For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( CleryComplianceOfficer@austincc.edu ). For an overview, see ACC's Clery Act website.