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About the Role

The Facilities Development Specialist leads the coordination of capital improvement initiatives, facility development projects, acquisitions, and operational facility programs. This role independently manages multiple projects, develops implementation plans, evaluates vendor performance, monitors capital investments, and partners with operational leaders to ensure facilities meet organizational standards and strategic objectives.

Responsibilities

Conduct acquisition walkthroughs and facility assessments to evaluate building conditions, equipment, and operational readiness.
Document facility conditions, equipment inventories, deficiencies, and capital improvement opportunities.
Develop capital expenditure (CapEx) budgets and facility investment recommendations.
Develop recommendations and reports supporting documentation for acquisition reviews and leadership approval.
Monitor and analyze facility compliance with VIVE operational standards.
Develop and monitor 30-, 60-, and 90-day post-acquisition facility improvement plans.
Manage multiple facility remodels, branding initiatives, and capital improvement projects simultaneously, establishing project priorities, timelines, budgets, and execution strategies.
Direct contractors, vendors, and subcontractors to support project execution.
Monitor project timelines, milestones, and completion schedules.
Oversee permitting, inspections, and occupancy requirements with local jurisdictions.
Monitor capital expenditures, identify budget variances, and recommend corrective actions to maintain fiscal accountability.
Oversee the installation of shop equipment including paint booths, air compressors, frame machines, lifts, welders, measuring systems, and ADAS calibration equipment.
Evaluate vendor proposals, negotiate project scope and pricing, and recommend vendor selection based on cost, quality, and operational requirements.
Manage equipment deliveries, installations, commissioning, and operational readiness.
Direct vendor training and ensure equipment is fully functional upon project completion.
Manage approved and planned capital expenditures across all VIVE locations.
Monitor and analyze project budgets, spending forecasts, and financial performance.
Participate in monthly CapEx reporting and budget reviews.
Identify opportunities for cost savings through competitive bidding and vendor negotiations.
Develop and maintain productive relationships with contractors, suppliers, and service providers.
Manage preventative maintenance schedules for facility assets across all locations.
Manage maintenance vendors and service contracts to ensure timely completion of work.
Track inspections, repairs, warranties, preventative maintenance, and service agreements.
Monitor maintenance completion and facility compliance with company standards.
Monitor and support initiatives that reduce equipment downtime and improve facility reliability.
Prioritize multiple concurrent facility and capital projects with minimal supervision.
Evaluate operational needs and develop project recommendations for leadership approval.
Exercise independent judgment when resolving vendor issues, project delays, scheduling conflicts, and facility-related operational challenges.
Recommend process improvements to enhance facility operations, project execution, and capital investment effectiveness.
Serve as the primary point of coordination between operations, contractors, vendors, and internal stakeholders throughout the project lifecycle.

Requirements

Experience coordinating facilities, construction, maintenance, CapEx, or commercial building projects.
Demonstrated experience independently managing multiple construction, facilities, or capital improvement projects with responsibility for project planning, budget management, vendor oversight, and execution.
Experience working with contractors, vendors, and service providers.
Financial aptitude with experience tracking project budgets and expenditures.
Ability to travel approximately 75% to support acquisitions, facility projects, and operational initiatives.
Valid driver's license and ability to travel independently.
Ability to walk construction sites and active collision repair facilities.
Ability to climb stairs, ladders, and safely navigate uneven surfaces during facility inspections.
Occasionally lift and carry materials or equipment up to 25 pounds.
Prolonged periods of sitting, driving, and working on a computer.
Regular verbal and written communication with vendors, contractors, and internal stakeholders.

Skills

Proficiency with Microsoft Office, particularly Excel
Project management software experience is a plus
Excellent communication skills
Problem-solving skills
Relationship management skills

Location

Remote

Work Type

Remote
Full-time

Experience Level

Mid-level

Education Level

Associate's or Bachelor's degree in Construction Management, Facilities Management, Business, Engineering, or a related field preferred; equivalent experience considered.

Benefits

Medical, dental, and vision insurance options, including coverage for domestic partners
Employer-paid life insurance policy ($50,000)
401(k) retirement plan with company match
Health Savings Account (HSA) to help manage medical expenses
Employee Assistance Program (EAP)
Paid time off
6 paid holidays (including Black Friday) plus a floating holiday for your birthday
Ongoing growth and advancement opportunities
Paid training and development, including industry certifications and professional development opportunities

About the Company

VIVE Collision facilities