Executive Assistant to the Communications and Enterprise Services Executives
Success Academy Charter Schools · NY, US
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About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Enterprise Services and Communications Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is an excellent communicator who can effectively manage competing priorities, maintain confidentiality, and build strong relationships with colleagues and stakeholders across the organization.
Responsibilities
- Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary
- Plan and coordinate meetings, including preparing agendas and distributing materials
- Prepare and process expense reports in Coupa
- Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders
- Maintain accurate and up-to-date databases and tracking systems
Requirements
- Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing
- Ability to handle highly confidential information
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and competing priorities
- Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset. Comfortably manages changing priorities and extends working hours when project demands call for it.
- Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike.
- Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
- Highly proficient with Google Suite applications, MAC, and iPhone
Skills
- Confidentiality
- Organization
- Multifaceted Ability
- Adaptable & Resourceful
- Interpersonal & Collaborative Leadership
- Technical Proficiency
Location
- NYC Financial District
Work Type
- Hybrid
Education Level
- An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable
Salary/Compensations
- $66,300—$68,300 USD
Benefits
- Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan)
- Free One Medical membership
- Confidential mental health support via EAP/Talkspace
- 403(b) retirement plan with a 3% employer match
- Up to $2,400/year in employer HSA contributions
- Employer-paid life/disability insurance
- Public Service Loan Forgiveness (PSLF) eligibility
- Generous paid time off
- Paid holidays
- Paid parental leave
- A $50/month cellphone stipend ($600/year)
- Pre-tax commuter benefits
- Backup family care
- Performance-based earning incentives
- Opportunities for professional growth
About the Company
- Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike.
- We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community!
- We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status.
- When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.
Equal Opportunity
- Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds.
- We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world.