Executive Assistant to the CMO and the Head of Enterprise Services Management
Success Academy Charter Schools · NY, US
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About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Marketing and Strategy Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is an excellent communicator who can effectively manage competing priorities, maintain confidentiality, and build strong relationships with colleagues and stakeholders across the organization.
Responsibilities
- Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements.
- Plan and coordinate meetings, including preparing agendas and distributing materials.
- Prepare and process expense reports in Coupa.
- Draft and prepare correspondence, reports, and presentations for internal and external stakeholders.
- Maintain accurate and up-to-date databases and tracking systems.
Requirements
- An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable.
- Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing.
- Ability to handle highly confidential information.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and competing priorities.
- Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset.
- Comfortably manages changing priorities and extends working hours when project demands call for it.
- Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike.
- Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail).
- Highly proficient with Google Suite applications, MAC, and iPhone.
Skills
- Confidentiality
- Organization
- Attention to detail
- Multifaceted
- Adaptable
- Resourceful
- Interpersonal
- Collaborative Leadership
- Communication
- Technical Proficiency
- Google Workspace
- MAC
- iPhone
Location
- NYC Financial District
- Remote
- Hybrid
Work Type
- Hybrid
- On-site
- Remote
Education Level
- Undergraduate degree
Salary/Compensations
- $66,300—$68,300 USD
Benefits
- Day-One Health & Wellness: Medical, dental, and vision coverage
- Free One Medical membership
- Confidential mental health support via EAP/Talkspace
- 403(b) retirement plan with a 3% employer match
- Up to $2,400/year in employer HSA contributions
- Employer-paid life/disability insurance
- Public Service Loan Forgiveness (PSLF) eligibility
- Generous paid time off
- Paid holidays
- Paid parental leave
- A $50/month cellphone stipend ($600/year)
- Pre-tax commuter benefits
- Backup family care
- Performance-based earning incentives
- Opportunities for professional growth
About the Company
- Running a large, fast-growing, and high-performing network of public charter schools.
- Growing fast in New York and expanding to Florida.
- Ensuring children have access to a fun, rigorous, whole-child education regardless of zip code or economic status.
- Playing a part in giving every student who walks through our doors a fair shot at reaching his or her potential.
Equal Opportunity
- Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds.
- We are an equal opportunity employer and value diversity at our organization.
- We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world.