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About the Role
The Accounts Receivable Specialist manages the full accounts receivable cycle from invoicing through collections, ensuring accurate, timely, and compliant processing of all receivables. This role handles complex account reconciliations, supports month-end and year-end closing activities, and provides detailed analysis of accounts receivable metrics. The specialist serves as the primary point of contact for internal and external stakeholders on billing and AR-related matters, contributes to process improvements, and supports audits and tax-related filings.
Responsibilities
- Manage the full accounts receivable cycle from invoicing through collections, ensuring accuracy and timeliness at each stage.
- Ensure timely collection of premiums, broker commissions, and all third-party receivables.
- Prepare and process daily cash applications, accurately applying payments to customer accounts.
- Analyze and reconcile complex accounts, identifying and resolving discrepancies, billing errors, and payment issues.
- Monitor accounts receivable aging reports and proactively follow up to reduce past-due balances and improve collection timelines.
- Engage and collaborate with internal and external stakeholders to ensure timely collection of premiums and resolution of outstanding issues.
- Collaborate closely with internal departments to research and resolve client billing inquiries and questions.
- Assist with month-end and year-end close procedures, including preparing reconciliations, journal entries, and financial reports.
- Provide regular analysis and reporting of accounts receivable metrics to management to support decision-making.
- Act as the primary point of contact for internal and external inquiries related to the accounts receivable function.
- Manage relationships with key stakeholders, including onboarding, compliance, and documentation related to accounts receivable processes.
- Identify and implement process improvements and system enhancements to optimize accounts receivable workflows and increase efficiency.
- Serve as a subject matter expert for the accounts receivable function and mentor junior staff by providing training and guidance as needed.
- Support internal and external audits by preparing and providing required documentation, reconciliations, and analysis.
- Prepare retail sales tax returns in accordance with applicable regulations and deadlines.
- Perform other duties as assigned to support the accounting and finance functions.
Requirements
- 5+ years of progressive experience in an accounts receivable function.
- Strong knowledge of accounts receivable principles, practices, and procedures.
- Proficiency in managing end-to-end accounts receivable processes, including invoicing, collections, cash applications, and reconciliations.
- Demonstrated experience with aging report analysis and proactive collections activities.
- Advanced Microsoft Excel skills, including VLOOKUPs and pivot tables.
- Proficiency with Microsoft Word and the broader Microsoft Office suite.
- Experience using finance or ERP systems, such as D365, Business Central, or similar platforms.
- Ability to prepare and post journal entries and support month-end and year-end closing activities.
- Strong analytical and problem-solving skills with the ability to investigate and resolve complex account discrepancies.
- Excellent attention to detail and high level of accuracy in financial data processing.
- Effective communication skills to interact with internal teams and external stakeholders regarding billing and payment matters.
- Ability to act as a subject matter expert and provide training or guidance to others in the accounts receivable function.
- Bachelors degree in accounting, finance, or a related field preferred, or equivalent combination of education and experience.
- Diploma or formal training in accounting, finance, or business considered an asset.
- Experience in the insurance or financial services industry preferred.
- Familiarity with AR workflow optimization and process improvement initiatives.
- Experience preparing retail sales tax returns.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Comfort working both independently and collaboratively within a finance and operations environment.
- Motivation to build a successful and rewarding long-term career in accounting and finance.
- Eligibility to participate in a pension plan and performance bonus program, subject to employer policies.
- Ability to work effectively in a hybrid work model, balancing remote and on-site responsibilities.
Skills
- Accounts Receivable
- Invoicing
- Collections
- Cash Applications
- Reconciliations
- Aging Report Analysis
- Microsoft Excel (VLOOKUPs, Pivot Tables)
- Microsoft Word
- Microsoft Office Suite
- Finance/ERP Systems (D365, Business Central)
- Journal Entries
- Month-End Close
- Year-End Close
- Analytical Skills
- Problem-Solving
- Attention to Detail
- Communication Skills
- Subject Matter Expertise
- Training
- Guidance
- Retail Sales Tax Return Preparation
- Organizational Skills
- Collaboration
- Process Improvement
Location
- North York, ON
Work Type
- Hybrid
- Permanent
Experience Level
- 5+ years of progressive experience in an accounts receivable function
Education Level
- Bachelors degree in accounting, finance, or a related field preferred
- Diploma or formal training in accounting, finance, or business considered an asset
Salary/Compensations
- $65000.00 - $80000.00/yr
Benefits
- Fully covered benefits
- Pension plan participation
- Performance-based bonus eligibility
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.