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About the Role

The Materials Management Supervisor leads day-to-day procurement and inventory management activities supporting manufacturing operations. This role ensures the timely availability of materials while maintaining appropriate inventory levels and supporting working-capital objectives. The supervisor acts as the primary operational link between purchasing, inventory management, and production planning, identifying and resolving material shortages and supply risks.

Responsibilities

Supervise and provide day-to-day direction to Buyers, Senior Buyers, and/or Procurement Specialists.
Ensure purchase orders are placed accurately and in accordance with MRP requirements, production schedules, inventory policies, and approved supplier agreements.
Monitor open purchase orders, supplier confirmations, delivery dates, past-due orders, and material shortages.
Lead escalation and resolution of supplier delivery and material availability issues.
Manage supplier relationships for assigned materials and categories.
Negotiate pricing, lead times, minimum order quantities, payment terms, and other commercial conditions.
Support strategic sourcing, cost-reduction, supplier-consolidation, and dual-sourcing initiatives.
Monitor supplier performance, including on-time delivery, lead-time adherence, responsiveness, quality performance, and service levels.
Participate in supplier business reviews and supplier performance improvement initiatives.
Monitor inventory levels for raw materials, APIs, excipients, packaging components, consumables, and other assigned materials.
Ensure inventory levels appropriately support production requirements while minimizing excess working capital.
Monitor and optimize safety stocks, reorder points, order quantities, lead times, and inventory parameters.
Review MRP recommendations and purchasing signals to ensure alignment with actual demand and supply conditions.
Identify and proactively manage excess, obsolete, and slow-moving inventory (E&O/SLOB).
Develop action plans to reduce inventory exposure and prevent future excess and obsolete inventory.
Monitor inventory turns, days on hand, inventory value, material shortages, and inventory-at-risk.
Partner with Planning and Manufacturing to align purchasing decisions with forecasts, production schedules, and changes in demand.
Coordinate disposition activities for rejected, expired, obsolete, or discontinued materials in partnership with Quality, Finance, and Warehouse Operations.
Maintain visibility of critical material requirements and potential supply constraints.
Lead material shortage reviews and coordinate recovery plans with suppliers and internal stakeholders.
Identify single-source, long-lead-time, capacity-constrained, and other high-risk materials.
Support development of risk-mitigation strategies including safety-stock adjustments, alternate suppliers, dual sourcing, and lead-time reduction.
Escalate significant supply risks to Procurement and Supply Chain Management.
Work cross-functionally to minimize manufacturing disruptions caused by material shortages.
Ensure purchasing activities are performed in accordance with company SOPs, approved supplier requirements, Quality Agreements, and applicable GMP requirements.
Partner with Quality and Supplier Quality on supplier qualification, supplier changes, deviations, CAPAs, and supplier performance issues.
Ensure materials are purchased only from appropriately approved suppliers when required.
Maintain accurate purchasing documentation and records to support internal, customer, and regulatory audits.
Participate in investigations and corrective actions related to supplier or material-related issues.
Support change-control activities associated with suppliers, materials, specifications, manufacturing sites, or sourcing changes.
Supervise, coach, and develop purchasing personnel.
Establish priorities and balance workloads across the purchasing team.
Monitor individual and team performance against established objectives and KPIs.
Provide training and mentoring in purchasing practices, ERP/MRP processes, supplier management, inventory management, and GMP requirements.
Conduct regular one-on-one meetings and performance discussions.
Identify opportunities to improve processes, standard work, systems, and team capabilities.
Serve as the first level of escalation for purchasing and supplier-related operational issues.

Requirements

Must be at least 18 years of age.
Position requires active and current compliance with all credentialing requirements to perform the essential function of your role at customer locations.

Skills

Broad management experience across several functional areas or businesses or concentrated knowledge of a particular discipline.
Experience in purchasing or other materials management field.
Strong negotiation, supplier management, and commercial analysis capability.
Ability to balance cost, quality, service, and supply assurance.
Comfortable operating across direct materials, single-use/process consumables, technical services, and site-critical supply issues.
Strong stakeholder management and influence skills.
Able to work cross-functionally and drive decisions without direct authority.
Strong risk-management capability, including alternate-source development, continuity planning, and supplier escalation/recovery management.
Working knowledge of ERP systems and Microsoft Office applications.
Comfort with KPI tracking, reporting, and presenting recommendations to leadership.
Strong communication, organization, and prioritization skills.
Able to manage multiple sourcing initiatives in a fast-paced environment.
Knowledge of GMP/cGMP expectations and supplier onboarding/change control considerations preferred.

Location

Professional office environment

Work Type

Sedentary role
Typically requires travel less than 5% of the time

Experience Level

5-8 years of progressive experience in purchasing, procurement, materials management, inventory management, planning, or supply chain.

Education Level

Bachelor’s degree from an accredited college or university is required in one of the following fields: Business Administration, Supply Chain Management, or relevant technical field.

About the Company

We manufacture the critical IV solutions providers count on to deliver consistent, reliable care.
Each product we make helps ensure patients receive the therapies they need without disruption.
When you work here, you become part of something bigger—a team dedicated to reliability and innovation.
No matter the role, your work directly strengthens the healthcare supply chain and impacts patients nationwide.
We offer opportunities for growth, collaboration, and meaningful contributions, all in pursuit of a mission that truly matters.
Join us and help shape the future of IV solutions.

Equal Opportunity

Otsuka ICU Medical is committed to being an Equal Opportunity Employer.
We ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status.
If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at austinhr@icumed.com.
We are committed to providing equal access and opportunities for all candidates.
Otsuka ICU Medical EEO Policy Statement
Know Your Rights: Workplace Discrimination is Illegal Poster
Otsuka ICU Medical CCPA Notice to Job Applicants