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About the Role
The Events Assistant supports the planning and execution of multifaceted internal and external meetings, conferences, and networking events. This role will work closely with colleagues across the Marketing Department and key event stakeholders to support the delivery of polished, well-coordinated experiences. This position is ideally suited to a highly organized and detail-oriented professional with a strong interest in event management, hospitality, and client service, and a desire to develop a career within the legal or professional services sector. This role offers valuable exposure to all facets of event management, including event logistics, production coordination, and onsite execution, while contributing to the delivery of exceptional experiences for clients and colleagues.
Responsibilities
- Review event briefs and related documentation for assigned invitation requests, ensuring materials are consistent with global brand standards and supporting timely, accurate invitation delivery.
- Support event registration set-up, prepare weekly RSVP reports using event software, maintain attendance goal trackers, communicate registration and room block deadlines to stakeholders, reconcile registration payments, and help ensure client inquiries are addressed promptly and professionally.
- Support the set-up of quick-turn event invitations in the firm’s digital marketing platform by following established processes, managing detailed set-up requirements, and collaborating with Marketing team members.
- Assist event managers with logistics planning, including coordination with internal and external vendors for food and beverage, production, promotional items, and related requirements.
- Help ensure events remain aligned with planning timelines, brand standards, and budget parameters; support effective project management; and provide on-site coordination as needed.
- Coordinate the production of on-site event materials, including name badges, tent cards, signage, CLE forms and surveys, menu cards, and place cards.
- Manage the packing and shipping of event materials, as needed.
- Monitor and update the event calendar; maintain an organized inventory and tracking system for event supplies.
- Support event budget maintenance; process invoices in a timely manner; reconcile event-related expenses through firm systems; and assist with budget tracking and reporting.
- Perform other duties as assigned.
Requirements
- Bachelor’s Degree required.
- Proficiency in Microsoft Office.
- Must demonstrate exemplary interpersonal, written, and verbal communication skills.
- Must demonstrate exceptional attention to detail.
- Must demonstrate the ability to work both independently and collaboratively in a fast-paced, high-volume environment.
- Must demonstrate professionalism, initiative, and a commitment to continuous learning.
- Must exercise discretion and confidentiality when handling sensitive matters.
- Strong judgment, sound problem-solving skills, and the ability to remain composed under pressure are required.
Skills
- Event management
- Hospitality
- Client service
- Event logistics
- Production coordination
- Onsite execution
- Brand standards
- Project management
- Microsoft Office
- Vuture platform (preferred)
Location
- New York
Work Type
- Full-time
Education Level
- Bachelor's Degree
Salary/Compensations
- $60,000-$65,000
Benefits
- Health and wellness plan
- Life and disability insurance
- Flexible spending accounts
- Health savings account
- 401(k) plan
- Profit sharing plan
- Paid Time Off (PTO) program
About the Company
- King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services.
- We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.
- We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide.
- We seek to attract and develop the very best talent to work with us.
Equal Opportunity
- King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.