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About the Role

The Security and Information Directorate (SID) is responsible for identifying, managing, and mitigating security, data protection, and information risks within the Ministry of Justice (MoJ). This role is part of the Records Management Service (RMS) within SID, focusing on managing the department's records in compliance with legislative frameworks and guidelines. The position involves reviewing both paper and digital records to determine their historical importance and suitability for permanent preservation, adapting processes for digital ways of working, and potentially handling distressing information.

Responsibilities

Carry out the selection process of MoJ paper and digital records for permanent preservation and transfer to The National Archives (TNA) in compliance with TNA guidelines and Operational Selection Policies.
Provide detailed reasoning for the decision reached on the required disposal action.
Carry out sensitivity reviews on selected records to ensure sensitive data is closed in accordance with Freedom of Information and Data Protection legislation.
Process and prepare paper and digital records selected for permanent preservation in compliance with TNA regulations and guidance.
Update and maintain all necessary spreadsheets and record logs in connection with the review work.
Undertake various administrative tasks to support the effective organization of the work carried out.
Promote records management practices and procedures.
Investigate, process, and answer oral and written enquiries in accordance with agreed office standards and timescales.
Assist with any ad hoc duties as required, including liaising with TNA on Freedom of Information requests for MoJ’s closed records.
Review ways of working as needed, suggest changes, and implement improvements, engaging with and helping team members and others to do the same.
Perform a degree of manual handling as a proportion of the work involves physical paper records.
View potentially distressing information, documentation, or photographs in a professional manner.

Requirements

All candidates are subject to security and identity checks prior to taking up post.
All external candidates are subject to a minimum of 6 months’ probation.
Internal candidates are subject to probation if they have not already served a probationary period within MoJ.

Skills

Ability to organize and prioritize workloads to maximize productivity and keep accurate records.
Self-motivated, prepared to get involved in a range of tasks and thrives on challenge.
Excellent oral and written communication skills, understanding the needs of the process and stakeholders.
Takes pride in providing a high-quality service, with a keen eye for detail and delivering high quality work at pace.
A good team player able to build strong relationships across the Records teams and wider to deliver results.
Ability to deal with complex/large amounts of information.
Ability to work using I.T.
Knowledge or understanding of good records management and relevant legislation (Public Records Act 1958, Freedom of Information Act 2000, Data Protection legislation, such as GDPR and the 2018 Data Protection Act).
Experience in supporting their team through change to deliver a quality service.

Location

London

Work Type

Hybrid Working
Full Time
Part Time
Part Time/Job Share
Flexible Working

Experience Level

EO (Civil Service Grade)

Salary/Compensations

£33,551 - £35,564

Benefits

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
Scheme to allow qualifying staff to buy or sell up to three days leave each year.
Additional paid time off for public holidays and 1 privilege day.
Choice of pension schemes.
Extensive range of training and development opportunities.
Opportunity to join employee-run networks.
Range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.

About the Company

The Security and Information Directorate (SID) is part of the Service Transformation Group, overseeing the modernization and digitization of legacy systems within the Ministry of Justice (MoJ).
SID comprises highly skilled experts collaborating with departmental stakeholders, Government Security Group, Government Knowledge and Information Management profession, and other partners to ensure secure, lawful, and transparent operations.
The Directorate identifies, manages, and mitigates MoJ’s security, data protection, and information risks, and provides assurance against these risks.
SID is also home to the Counter Fraud Centre of Expertise and aims to up-skill the department in security practices.
Information Services Division is responsible for ensuring the MoJ manages its information effectively, complies with legislation, clarifies information ownership, and maintains secure information holdings.
The Records Management Service (RMS) within SID manages the department's records in compliance with the Secretary of State’s Code of Practice on the management of records.
RMS operates within a legislative framework including the Public Records Act 1958 and 1967, UK General Data Protection Regulations (GDPR), Data Protection Act 2018 (DPA), and Freedom of Information Act 2000 (FOIA).

Equal Opportunity

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.