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About the Role

The role is to provide first-line support to a Lord or Lady Justice of Appeal or High Court Judge by ensuring the best use of the judge's time, enabling them to concentrate on the delivery of justice. This involves administrative duties such as typing documents and diary management, and liaising with internal and external stakeholders. The role may require extensive travel with overnight stays during the week for considerable periods. Full training will be provided.

Responsibilities

Keep an up-to-date diary of your Judge’s court sittings/visits/meetings.
Maintenance of the judge’s robes and library.
Coordinating visits and assisting visitors.
Performing other office functions as required.
Undertake domestic duties as required by the judge, such as tea/coffee preparation, lunch collection, washing up, and dry cleaning.
Transport large court bundles around the building; some lifting will be required.
When judges go on circuit, clerks are responsible for transporting books, bundles, files, computers, robes, and other judicial requirements, as well as their own and the judge’s personal belongings.
Ensure the smooth running of the judge’s court commitments whether in London or on circuit.
Communicate by telephone, email, and correspondence to ensure the resolution of varied queries and requests.
Liaise with judges and senior figures, litigants and members of the public, jurors, court and tribunal users, and representatives of other agencies and organisations.
Represent the assigned judge at an operational level.
Efficiently manage all aspects of the judge’s day using organizational skills.
Make decisions regarding changing priorities as they occur, without reference to the judge.
Work on your own initiative.
Act as the first point of contact between the judge and others, maintaining confidentiality, tact, courtesy, and diplomacy.
Manage the judge’s other commitments while on circuit.
Liaise with the housekeeper and lodgings manager on domestic matters that may include arrangement of dinner parties and visits while on circuit.

Requirements

Accurate typing speed of a minimum of 35 wpm (tested in three parts: copying from typed text with corrections, copying from manuscript with corrections, and drafting emails on behalf of judges).
Previous experience of using IT Microsoft Office applications.
A high standard of spoken and written English, including the ability to understand, assimilate, and accurately summarize information in a clear and concise written format.
Must be able to attend assessment days and interviews in person.
Must confirm employment and residence history for at least 3 years prior to the date of application for pre-employment checks (BPSS).
Must be able to successfully complete National Security Vetting at Counter Terrorism Check (CTC) level.
Must have been resident in the UK for at least 3 years prior to the date of application to meet CTC requirements.
Must have the legal right to live and work in the Civil Service and in the United Kingdom.
Must not be eligible for new Skilled Worker visas unless a Skilled Worker visa was held prior to July 22, 2025.

Skills

Organizational skills
Administrative duties
Typing documents
Diary management
Liaising with internal and external stakeholders
Communication (telephone, email, correspondence)
Decision making
Working on own initiative
Confidentiality
Tact
Courtesy
Diplomacy
Word processing
Drafting skills
IT Microsoft Office applications
Spoken and written English
Summarizing information
Full driving licence (desirable)

Location

Royal Courts of Justice, Strand, London, WC2A 2LL
London
England and Wales (for circuit work)

Work Type

Permanent Contract
Full Time
Not suitable for part-time working
Not suitable for job sharing
Not suitable for frequent working from home

Experience Level

EO (Executive Officer) grade

Salary/Compensations

£33,551 - £35,564

Benefits

Annual leave: 25 days on appointment, increasing to 30 days after five years’ service.
Option to buy or sell up to three days leave each year.
Additional paid time off for public holidays and 1 privilege day.
Choice of Civil Service pension schemes.
Extensive training and development opportunities.
Opportunity to join employee-run networks.
Family Friendly policies (e.g., reduced hours, job share).
Access to flexible benefits (voluntary benefits, retail vouchers, discounts).
Potential eligibility for government childcare support schemes (Tax Free Childcare).
Paid paternity, adoption, and maternity leave.
Free annual sight tests for computer screen users.

About the Company

HM Courts and Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales.
HMCTS works with an independent judiciary to provide a fair, efficient and effective justice system.
The Ministry of Justice (MoJ) offers a flexible working system in many offices.
The MoJ offers Hybrid Working arrangements where business need allows, with a minimum of 60% of working time expected in an office.
The Civil Service Code sets out the standards of behaviour expected of civil servants.
The Civil Service is committed to attracting, retaining, and investing in talent.
The Civil Service is committed to diversity and inclusion.
The Ministry of Justice is a Disability Confident employer.
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme for eligible former members of the Armed Forces.
The MoJ is committed to providing opportunities to those who are 'at risk of redundancy' through the Redeployment Interview Scheme.

Equal Opportunity

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.