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About the Role
MOJ Group Security is seeking a Vetting Administrator to support the delivery of a high-quality Personnel Security and National Security Vetting (NSV) service. This role involves providing administrative support to ensure the smooth running of the department and the effective delivery of NSV across the MOJ estate. It is an 'admin heavy' role with responsibilities in Vetting Operations and supporting Aftercare processes.
Responsibilities
- Provide high-quality administrative support to the department and senior managers.
- Manage the National Security Vetting (NSV) Team mailbox, ensuring timely and professional responses to all queries.
- Sponsor all Ministry of Justice (MoJ) NSV applications via the UKSV NSVS Portal, including issuing reminders and unlocking accounts or reissuing timed-out links.
- Maintain accurate and up-to-date records of all NSV applications, including initiating transfer/share requests and updating personal circumstance changes received from UKSV.
- Process and log all ASAFs (Aftercare Security Assessment Forms) and other relevant documentation.
- Generate, review, and action reports from internal and external systems.
- Maintain key resources such as the NSV Contact List, Vetting Matrix, and SharePoint Hub.
- Support the planning and delivery of departmental projects and administrative initiatives as required.
- Respond flexibly to team needs by undertaking additional administrative tasks as necessary.
- Proactively pursue personal and professional development opportunities.
Requirements
- Proven ability to work with high accuracy and attention to detail.
- Excellent communication skills, written and spoken.
- Competent IT user with experience in MS Office suite of applications.
- Experience in supporting colleagues in a team environment to achieve set objectives.
- Experience of working under pressure handling multiple tasks and prioritising your own workload.
- A willingness to undergo National Security Vetting in order to achieve SC, including ongoing adherence to the standards and behaviours expected of a clearance holder.
Skills
- A background in personnel security, particularly a knowledge of National Security Vetting processes and/or pre-employment screening and administration tasks.
- Experience of and a high level of competence in, administrative tasks gained through working in an office-based or other relevant environment (private/public sector).
- A proven ability to deliver an ‘at volume’ service consistently and at pace, whilst adhering to service and policy standards.
- Experience in managing a functional mailbox.
- Experience in customer service.
- An understanding of the principles of data protection and a strong commitment to confidentiality and discretion when handling sensitive personal or organisational data.
Location
- 102PF London
- Newport
- Jarrow
- Sheffield
Work Type
- Permanent
- Full Time
- Part Time
- Flexible Working
- Hybrid Working
Experience Level
- AO Grade
Salary/Compensations
- £25,582 (National)
- £30,109 (London)
Benefits
- Annual Leave: 25 days on appointment, increasing to 30 days after five years’ service.
- Option to buy or sell up to three days leave each year.
- Additional paid time off for public holidays and 1 privilege day.
- Civil Service pension schemes.
- Extensive training and development opportunities.
- Opportunity to join employee-run networks.
- Family Friendly policies (reduced hours, job share).
- Access to flexible benefits (retail vouchers, discounts).
- Government childcare support schemes.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for computer screen users.
About the Company
- MOJ Group Security is establishing a new team focused on Personnel Security and National Security Vetting (NSV).
- The Personnel Security Team's remit includes National Security Vetting (NSV), Overseas Security Travel, and Insider Risk Management.
- The team is dedicated to providing outstanding, customer-centric personnel security services and supporting the department with expert insider risk identification, management, and analysis.
Equal Opportunity
- As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
- The Civil Service is committed to attract, retain and invest in talent wherever it is found.
- MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.