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About the Role

The Judicial Office (JO) supports the Lady Chief Justice (LCJ) and the wider judiciary in upholding the rule of law and delivering justice impartially, speedily, and efficiently. This role is central to supporting the LCJ and the judiciary, contributing to the independence and impartiality of the justice system.

Responsibilities

Manage the procurement process and provide operational support on Commercial matters.
Advise and support the business in procurement activities, ensuring adherence to financial controls and approvals.
Collaborate with the MOJ Commercial team on procedures, supplier registration, contract maintenance, and pipeline management.
Lead the JO SPOC network for procurement, promoting best practices and staying updated on industry insights.
Participate in monthly Directorate meetings to identify and resolve issues.
Prepare monthly accounts, including variance analysis and commentary, highlighting risks and opportunities.
Manage monthly forecasting and upload Directorate templates into the Hyperion budget system.
Submit monthly financial returns to the Ministry of Justice, including cashflow.
Perform other month-end tasks and reporting, including journals and intercompany journals.
Provide support and analysis within the finance team.
Support business case clearance and log all cases and approvals.
Manage statements of financial responsibilities.
Provide cover for the Paybill Finance Manager.
Offer operational support on counter-fraud matters.
Assist with the transition from SOP to Synergy Finance System.
Line manage one EO.
Work with SPOCs across the JO and MOJ Commercial lead on Commercial to update costings.
Report on monthly actuals by month-end deadlines.
Provide meaningful commentary on variance analysis, explaining differences and highlighting risks and opportunities.
Submit quarterly disclosure returns and manual accrual returns.
Assist in other Directorate reports (Private Offices, CMS) and Redfern Reports journals.
Support the Senior Finance Manager with ad hoc information requests and analysis.
Provide support and analysis to JO DDs.
Work with the Senior Finance Manager on assurance and controls, ensuring processes are followed and approved at the correct authority level.
Deliver Finance training through the Finance hub and intranet pages.
Oversee and support the Assistant Finance Manager.

Requirements

This vacancy is only available to existing Civil Servant employees and employees of accredited non-departmental public bodies (NDPBs).
Breadth of finance experience in Government, including month-end reporting and finance systems.
Proficiency in working with other internal teams and stakeholders.
Good communication skills using multiple channels.
Strong organization and planning skills with the ability to meet deadlines.
Security clearance required: DBS, CTC, SC, or DV.
Must be a UK resident for minimum periods depending on security clearance level (CTC - 3 years, SC - 5 years, DV - 10 years).
CV required.
Statement of suitability (500 words) required.
Behaviours assessed at application and interview: Seeing the Big Picture, Changing & Improving, Working together, Delivering at pace.
Strengths assessed at interview.
Accuracy, Reconciliations, and ability to check authenticity of data.
Audit trail of information.
Resource Accounting.
Following Processes & procedures.

Skills

Procurement management
Commercial matters support
Financial controls and approvals
Supplier register maintenance
Contract maintenance
Pipeline management
Procurement community engagement
Budget management
Forecasting
Month-end reporting
Variance analysis
Financial returns
Hyperion budget system
Business case clearance
Statement of financial responsibilities management
Counter fraud support
Finance system transition
Line management
Costing updates
Accrual returns
Ad hoc analysis
Assurance and controls
Finance training delivery

Location

Leeds
London
Loughborough

Work Type

Hybrid Working
Full Time
Permanent

Experience Level

HEO (Higher Executive Officer) Civil Service Grade
Part qualified or studying towards a relevant finance qualification is desirable.

Education Level

Part qualified or studying towards a relevant finance qualification is desirable.

Salary/Compensations

National salary range: £35,335 - £37,847
London salary range: £40,014 - £42,859

Benefits

Annual leave: 25 days on appointment, increasing to 30 days after five years' service.
Option to buy or sell up to three days leave each year.
Additional paid time off for public holidays and 1 privilege day.
Choice of Civil Service pension schemes.
Extensive training and development opportunities.
Opportunity to join employee-run networks.
Family Friendly policies (reduced hours, job share).
Access to flexible benefits (voluntary benefits, retail vouchers, discounts).
Government childcare support schemes (Tax Free Childcare).
Paid paternity, adoption, and maternity leave.
Free annual sight tests for computer screen users.

About the Company

The Judicial Office (JO) reports to, and is accountable to, the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently.
The JO is an interesting and unique place to work, focused on upholding the independence and impartiality of the judiciary.
The JO works closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government, as well as with the legal professions.
The JO is an Arm’s Length Body sponsored by the Ministry of Justice, operating in an interesting and complex environment.
The Judicial Office has experienced significant growth due to an expansion of its remit and responsibilities.
The Business Support Team sits at the centre of the Judicial Office with a broad corporate portfolio, including responsibility for the departmental budget.
The team provides a wide range of support, advice, assurance, and services for Judicial Office staff and the Management Board.
The Finance Team is led by a qualified finance professional, managing a larger and more complex budget due to the JO's growth.

Equal Opportunity

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
Redeployment Interview Scheme: MoJ is committed to providing opportunities to those who are 'at risk of redundancy'.