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About the Role
This administrative role supports the Business Hub by maintaining finance, performance, and administrative systems within specified timescales. It is a rotational, non-operational position with no line management responsibilities.
Responsibilities
- Undertake transactional activity associated with the Business Hub, including processing paperwork and data input for performance, audit, compliance, finance, information assurance, MQPL, HMIP visits, subject access requests, official correspondence, complaints, risk register, IMB, action plans, self-audit programme, procuring goods, vehicle maintenance, PIN phone system, staff uniform ordering, bank signatory duties, fixed and local assets, accounts receivable, inventory, WRVS, canteen administration, and IT administration.
- Organize, produce, and maintain accurate records for the area of work.
- Act as a contact point for all communications to the team, prioritizing and distributing them appropriately.
- Complete monitoring returns for the area of work.
- Input requisitions into the finance database and process them for the defined area of work.
- Coordinate awareness sessions for the area of work.
- Prepare paperwork for manager checking, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure adequate information sharing.
- Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings, including organizing agendas, taking minutes, and distributing action points.
Requirements
- Ability to fulfill all spoken aspects of the role with confidence through the medium of English or Welsh.
- All candidates are subject to security and identity checks prior to taking up post.
- All external candidates are subject to a 6-month probation period.
- All staff are required to declare whether they are a member of a group or organization which the HMPPS considers to be racist.
Skills
- Communication
- Influencing
- Teamwork
- Quality Management
- Pace Management
Location
- Feltham
Work Type
- Hybrid Working
- Full Time
- Part Time
- Job Share
- Flexible Working
Experience Level
- AO (Civil Service Grade)
Salary/Compensations
- £32,367 - £34,080
Benefits
- Annual Leave
- Bank, Public and Privilege Holidays
- Pension Scheme Options
- Work Life Balance Initiatives
- Season Ticket Advance
- Training and Development Opportunities
- Equality and Diversity Training
- Dealing with Challenging Behaviour Training
- Suicide Prevention Training
- Anti Bullying Programmes Training
- Promotion Programmes
- Security Training
- Diversity Training
- Individual Induction Programme
About the Company
- The Ministry of Justice (MoJ) offers Hybrid Working arrangements where business need allows.
- The MoJ is committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities.
- The Civil Service is committed to attract, retain and invest in talent wherever it is found.
- The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme.
- Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.
- The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
Equal Opportunity
- As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
- MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
- The Civil Service is committed to attract, retain and invest in talent wherever it is found.
- A Great Place to Work for Veterans: The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
- Redeployment Interview Scheme: The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.