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About the Role
This is an administrative job in an establishment, providing support to the Business Hub by maintaining finance, performance, and administrative systems within specified timescales. It is a rotational, non-operational role with no line management responsibilities.
Responsibilities
- Undertake transactional activity associated with the Business Hub, including processing various categories of paperwork and inputting data.
- Organize, produce, and maintain accurate records for the area of work.
- Act as a contact point for all communications to the team, prioritizing and distributing them appropriately.
- Complete monitoring returns for the area of work.
- Input requisitions onto the finance database and process them for the defined area of work.
- Coordinate awareness sessions for the area of work.
- Prepare paperwork for manager checking, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure adequate information sharing.
- Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required, including organizing agendas, taking minutes, and distributing action points.
- Accept reasonable alterations and additional tasks of a similar level that may be necessary.
Requirements
- Ability to fulfill all spoken aspects of the role with confidence through the medium of English or Welsh.
- All candidates are subject to security and identity checks prior to taking up post.
- All external candidates are subject to a 6-month probation period.
- All staff are required to declare whether they are a member of a group or organization which the HMPPS considers to be racist.
Skills
- Performance
- Audit and Compliance
- Finance
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- His Majesty’s Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
- Delivering at Pace
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Changing and Improving
Location
- Feltham
Work Type
- Hybrid Working
- Full Time
- Part Time
- Part Time/Job Share
- Flexible Working
Experience Level
- AO Civil Service Grade
Salary/Compensations
- £32,367 - £34,080
Benefits
- Annual Leave
- Bank, Public and Privilege Holidays
- Pension scheme options
- Work Life Balance initiatives
- Season Ticket Advance
- Training and development opportunities
About the Company
- The Ministry of Justice (MoJ) offers Hybrid Working arrangements where business need allows.
- HMPPS welcomes part-time, flexible and job-sharing working patterns.
- The Civil Service Code sets out the standards of behaviour expected of civil servants.
- The Civil Service is committed to attract, retain and invest in talent wherever it is found.
- The 'Making the Civil Service a Great Place to work for veterans' initiative includes a guaranteed interview scheme.
- MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
Equal Opportunity
- As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
- MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
- The Civil Service recruits by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
- Nationality requirements include UK nationals, nationals of the Republic of Ireland, Commonwealth citizens with the right to work in the UK, and certain EU/EEA nationals and their family members with settled or pre-settled status.