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About the Role
The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.
Responsibilities
- Provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution.
- Anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.
Requirements
- 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
- Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
- Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
- Excellent written and verbal communication skills, including experience drafting professional communications for leadership
- Proven ability to operate with discretion and handle confidential information with sound judgment
- Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
- Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
- Ability to build strong relationships and effectively partner across teams and functions
- Demonstrated problem-solving skills with a proactive approach to removing friction and improving processes
- Experience supporting events, meetings, or projects, including coordination, logistics, and execution support
Skills
- Microsoft Office
- Outlook
- Teams
- Excel
- PowerPoint
- Enterprise collaboration tools
- Problem-solving
- Organizational skills
- Prioritization skills
- Written communication
- Verbal communication
- Relationship building
- Partnership
- Discretion
- Judgment
Location
- On site
Work Type
- On site
- Full-time
Experience Level
- 3+ years of experience
Benefits
- Bonus or incentive opportunities
About the Company
- At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together.
- Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.