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About the Role

Pond & Company is seeking an experienced Marketing / Proposal Coordinator III to join our Infrastructure team. This full-time position is designed for an accomplished marketing professional who can independently lead complex pursuits and marketing initiatives while partnering closely with technical, business development, and marketing professionals. The Marketing Coordinator III serves as a senior individual contributor responsible for leading the development of strategic proposals, qualifications packages, presentations, and other client-facing materials.

Responsibilities

Independently lead the development and production of complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from initial opportunity identification through final submission.
Review and deconstruct solicitation documents to identify client requirements, evaluation criteria, compliance requirements, deliverables, and potential pursuit challenges.
Develop proposal outlines, compliance matrices, schedules, assignments, and production plans.
Facilitate proposal kickoff meetings and establish clear expectations, responsibilities, milestones, and deadlines for pursuit teams.
Partner with project managers, technical leaders, and business development professionals to develop pursuit strategy, key messages, differentiators, and win themes.
Drive technical contributors and pursuit teams throughout the proposal process to maintain schedules and ensure timely completion of assignments.
Develop, write, edit, and refine technical and non-technical content into clear, concise, and compelling client-focused messaging.
Identify content, experience, and qualification gaps and proactively work with technical teams to develop solutions.
Tailor project experience, resumes, capabilities, and supporting information to align with client priorities and solicitation requirements.
Manage proposal reviews, as appropriate.
Perform final quality and compliance reviews prior to submission.
Coordinate final production and submission requirements and ensure deliverables meet client and company standards.
Support client follow-up activities and capture pursuit outcomes and lessons learned.
Lead development of client interview and presentation materials using Microsoft PowerPoint.
Partner with technical teams to develop presentation structure, messaging, graphics, and supporting materials.
Facilitate presentation preparation and rehearsal sessions.
Help technical presenters translate complex information into clear, audience-focused messages.
Ensure presentations are visually consistent, concise, compelling, and aligned with Pond’s brand.
Leverage project, personnel, client, and pursuit information to strengthen proposals and positioning efforts.
Maintain a strong working knowledge of Infrastructure projects, clients, services, personnel, and technical capabilities.
Identify gaps within project experience libraries, resumes, project profiles, and reusable marketing content.
Work with Marketing Coordinators and technical professionals to improve the completeness and quality of marketing information.
Develop and refine project descriptions, resumes, boilerplate content, qualifications, and other reusable materials.
Ensure significant new projects, wins, capabilities, and personnel experience are captured for future use.
Promote consistent organization, documentation, and use of institutional knowledge across the Infrastructure Marketing team.
Support CRM data quality and use CRM information to inform pursuit and pre-marketing activities.
Capture and incorporate lessons learned and successful content from completed pursuits.
Develop and refine brochures, qualifications packages, project profiles, presentations, conference collateral, and other marketing materials.
Provide Adobe InDesign document development and production support.
Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and other branded materials.
Support development of Infrastructure -focused communications, thought leadership, white papers, blogs, project stories, and other content.
Interview technical subject matter experts and translate their expertise into clear written content.
Maintain consistency with Pond brand and quality standards across marketing deliverables.

Requirements

All Pond & Company positions require participation in at least one in-person interview as part of our hiring process, and most roles also require in-person onboarding at a Pond office location; candidates should expect to meet directly with our team and should be cautious of any communication suggesting otherwise.
All offers of employment made by Pond & Company are contingent upon satisfactory background check results.
Pre-employment background checks will be conducted on all candidates that are offered a position at Pond in compliance with program policy as well as state and federal regulations.
Offers may be contingent upon the successful completion of a pre-employment drug and alcohol test.

Skills

Strong writing and communication skills
Exceptional organization
Sound judgment
Creativity
Ability to lead work through influence
Comfortable taking ownership of complex assignments
Facilitating collaboration across multidisciplinary teams
Exceptional writing, editing, proofreading, and verbal communication skills
Demonstrated ability to translate complex technical information into concise, compelling, client-focused content
Advanced organizational and project coordination skills with the ability to manage multiple simultaneous deadlines and priorities
Strong proficiency with Adobe Creative Cloud, particularly Adobe InDesign
Strong proficiency with Microsoft Office, particularly Microsoft Word and Microsoft PowerPoint
Experience with CRM systems and marketing databases
Strong attention to detail coupled with the ability to understand the broader strategic objectives of an assignment
Demonstrated initiative, accountability, problem-solving ability, and professional judgment
Ability to lead collaborative processes and influence contributors without formal authority
Ability to work independently while contributing effectively within an integrated Marketing team

Location

Jacksonville, FL
Remote in the US (must be able to work East Coast hours)

Work Type

Full-time

Experience Level

3–8 years of relevant marketing, proposal, communications, or related professional experience, preferably within the AEC industry
Demonstrated experience independently leading complex proposals, qualifications packages, and other deadline-driven pursuits

Education Level

Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field

Salary/Compensations

Starting base pay may vary depending on factors such as scope and level of position, geographic location, candidate skill, knowledge and experience.
Additional cash incentives may be provided as part of the compensation package.

Benefits

A range of medical, financial and/or other benefits dependent on position offered.

About the Company

Pond is an award-winning, full-service architecture, engineering, planning, construction management, and environmental services firm providing professional solutions to clients throughout the U.S. and globally for nearly 60 years.
Pond’s staff of 800+ professionals provide a deep bench strength of experience and capabilities to offer customized solutions that help clients manage projects from concept to completion – and everything in between – with confidence and clarity.
Pond is currently ranked as the 80th largest engineering and design firm by ENR, Atlanta’s #1 engineering firm by Atlanta Business Chronicle, and has been recognized as an Employer of the Year by Georgia ACEC and a Best Place to Work for Working Parents.

Equal Opportunity

We are an equal opportunity employer that recognizes the value of diversity and inclusion in the workplace.
Employment decisions at Pond are based on business needs, job requirements and individual qualifications.
All suitably qualified applicants will receive consideration for employment.
We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state and local laws in jurisdictions where we operate.
If you need assistance or an accommodation due to a disability, you may contact us at hrdepartment@pondco.com.